End of Year Payroll Processing

1

Paying yearly leave loading in a single pay run.

1. Load Permanent Pays as usual.

2. Upload the leave loading 'trigger' (Pay Code 888) with hours to be paid for each Employee.

Leave Loading will be calculated based on the Employee's standard pay rate. 

Alternatively, upload the leave loading (Pay Code 288) to specify the alternate calculate details. 

For more information on the Upload format, refer to the 'Upload Timesheets' section in TASS.web Payroll HRM > Payroll > Pay Run Preparation > Timesheets.

2

Advance processing of pay runs with a future payment date.

1. Process the pay run as usual, including leave loading as required.

2. During the Pay Run Processing 'Generate Bank File' step, enter the forward/actual payment date.

3. During the Pay Run Processing 'Pay Run Reset' step, ensure the bank file process date is entered.

3

Paying full holiday pay in a single pay run.

Refer to TASS.web Payroll HRM > Payroll > Pay Run Preparation > Timesheets.

1. Process a double pay.

2. Spread Tax (ensure the tax calculation is correct when paying multiple periods).

Set the included pay periods to a status of 'Done' in the Payroll Calendar before next pay run.

4

Pay increases effective in the new year.

In the case where the effective date of increase is mid-pay period:

1. TASS.web Payroll HRM > Payroll HRM > Payroll > Employee Information > Employees:

   1. Click 'GO'.

   2. Print.

   3. Include 'Base Hours' and 'Rate Code' as additional fields.

   4. Export to Excel®.

2. TASS.web Payroll HRM > Payroll > Setup Information > Payroll Setup on the 'Positions' tab - Update/Upload 'Position' pay rates.

3. TASS.web Payroll HRM > Payroll > Pay Run Preparation > Load Permanent Pays - Employee pay rate will be the new rate for the position.

4. TASS.web Payroll HRM > Payroll > Pay Run Preparation > Timesheets - To pay partial hours at the old rate, create the ' Upload Timesheets' file.

+ Positive number of hours at the old pay rate (extracted in step 1).

- Negative number of hours at the new rate (to reduce ordinary hours loaded).