ACR - Upload Academic Reports
Overview
The ‘Upload Academic Reports’ program allows you to upload student Academic Reports that have been prepared externally outside of TASS.web.
This program can be accessed by navigating to TASS.web Student Admin > Academic Reporting > Special Processes.
User Security Permissions
Access to this program is regulated by the ‘Upload Academic Reports' permission point. This user security permission can be enabled in TASS.web Student Admin > Users > User Maintenance or Security Role Permissions.
Step 1: Prepare Academic Reports
The upload file must be a .zip file containing one or more Academic Reports in PDF format.
Important!
The .zip file must not contain folders.
The file name of each Academic Report must be the student's TASS.web Student Code from their Student Record in TASS.web Student Admin > Student Records > Student Information > Students on the ‘General’ tab.
For example, the filename of the Academic Report for Andrea Clark must be CLAR002.pdf
Step 2: Setup a Reporting Period
Use the 'Result Periods' tab in TASS.web Student Admin > Academic Reporting > Setup Information > Assessment Setup to create a new reporting year and period for the Academic Reports in this upload to be stored against.
The Result Period ‘IA Lock’ must be set to one of the following:
Teacher Class Access (M)
Teacher Class Access (Disable Progressive Assessment) (D)
Restricted Supervisor Access (R)
Unrestricted Supervisor Access (U)
Step 3: Upload Academic Reports
In TASS.web Student Admin > Academic Reporting > Special Processes > Upload Academic Reports (this program), use the following fields to upload your Academic Report .zip file (created in Step 1) to the Reporting Year and Period' (created in Step 2).
* Reporting Year and Period | Select the 'Reporting Year and Period' created in Step 2. This is a mandatory field. |
* Filename | Click the 'Choose File' button to browse and locate the .zip file created in Step 1. |
Overwrite Existing Data | Tick this option to replace any existing student Academic Report with the Academic Report present in the Important! Academic Reports that have been overwritten are permanently removed from the system and cannot be retrieved. |
Click the 'GO' button to upload Academic Reports.
An exception report will be produced if there are any issues with the upload. You will need to address the issues outlined in the report and repeat 'Step 3'.
If the upload is successful, a report will be produced with summary details of the Academic Reports uploaded.
The uploaded reports then become available in TASS.web Student Admin > Academic Reporting > Special Processes > Published Student Reports.
The visibility of uploaded reports in TASS Portal Products (Staff Kiosk, Student Cafe, Parent Lounge) is determined by the ‘IA Lock’ setting for the Reporting Period in TASS.web Student Admin > Academic Reporting > Setup Information > Assessment Setup on the ‘Result Periods' tab.
Example
Uploaded reports are visible in the following program areas when the ‘IA Lock' is set to ‘Staff Kiosk View, Student Cafe, Parent Lounge Only’:
Teachers in Staff Kiosk Student Search > Student Profile > Academic Reports.
Parents in Parent Lounge Student Details > Academic Reports.
Students in Student Cafe My History > Academic Reports.
Refer to the Result Periods article for more information about each IA Lock.