Academic Results – Student Profile
Overview
This program allows you to produce a report that can be used to:
Track students' academic performance for subjects, across multiple reporting periods.
Calculate Grade Point Averages (GPAs).
By using the export to Excel® option, this report can also provide a tool to:
Analyse students' academic results from year to year.
Create an upload file of GPA results for inclusion in Academic Reports.
The report can be run for:
A single student.
A group of students within a specific Year Group.
Step 1
Student Selections
To run this report for an individual student, enter a 'Student Code' or use the 'Students' lookup to find a student.
Once a 'Student Code' has been entered, the other fields in this section of the screen will be disabled.
To run this report for students (or a group of students) within a year group, select a 'Year Group' from the drop-down list.
You can use the remaining fields in this section of the screen to further filter the students that will be displayed in your report.
Sort Students By
Sort the order in which student records are displayed by nominating your preference for 'Surname', 'PC tutor Group/Surname' or 'House/Surname'.
Link Subjects By
Non-Unitised Timetable
If your school is running a non-unitised timetable it is likely that the subject codes will be the same for subjects across year levels.
For example, English has a Subject Code of 0001 and that subject code is used for multiple year groups.
Subject Code | Subject | Year Group |
|---|---|---|
0001 | English | 8 |
0001 | English | 9 |
0001 | English | 10 |
In this scenario, you would run the report with the default 'Link Subjects By' = 'Subject Code'.
Unitised Timetable
If your school is running a unitised timetable, you will have a different subject code for each subject and year group combination.
For example:
Subject Code | Subject | Year Group |
|---|---|---|
0001 | English | 8 |
0002 | English | 9 |
0003 | English | 10 |
In this scenario, you need to let the program know how these subjects are linked so that it can include a student's academic results across year levels.
Andy Clark studied English in 2010, 2011 and 2012 and the subject codes were:
Subject Code | Subject | Year Group | Year of Study |
|---|---|---|---|
0001 | English | 8 | 2010 |
0002 | English | 9 | 2011 |
0003 | English | 10 | 2012 |
The following options are available to do this:
1 | Subject Area | Use this option if your school has set up 'Subject Areas' to link a subject with different subject codes together. For example:
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2 | Subject Export Code | Use this option if your school has set up an 'Export Code' to link a subject with different subject codes together. The subject export code is used by Queensland secondary schools for reporting to the Queensland Curriculum and Assessment Autority (QCAA). For example:
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3 | Subject Sort Code | A subject's 'Sort Code' is used to determine the order in which subjects are displayed on Academic Reports. Use this option if your school uses the same 'Sort Code' for a subject that has multiple subject codes. For example:
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Sort Subjects By
Sort the order in which subject records are displayed by nominating your preference for 'Subject Sort Code', 'Subject Name' or 'Subject Code'.
Click the 'Next' button to proceed to the next step.
Step 2
This screen will display a list of reporting periods that have academic results for:
The single student that you nominated in the previous screen, or
The group of students (based on the Year Group that you nominated in the previous screen).
Use the tick checkboxes to choose the reporting periods to include in your report.
Click the 'All' button to select all reporting periods and then use the checkboxes to deselect any you do not want to include in your report.
Click the 'Next' button to proceed to the next step.
Step 3
Select the Objective Code to Use
Select the Objectives that will be included in your report.
This field will only display the objectives:
Where results have been entered against the single student or group of students (year group) nominated in Step 1.
For the reporting periods nominated in step 2.
Report Options
Include GPA | Tick this option to calculate and display a Grade Point Average (GPA) for each student included in this report. The GPA calculation will be based on the Objective selected in the field above and displayed as an additional subject. Use the 'Raw Data Export to Excel' option to quickly produce a file that can be used to upload GPA results onto Academic Reports using TASS.web program Student Admin > Academic Reporting > Special Processes > Upload Academic Results. |
Include Numeric GPA | Tick this option to calculate and display a numeric Grade Point Average (GPA) for each student included in this report. The GPA calculation will be based on the Objective selected in the field above and displayed as an additional subject. Use the 'Raw Data Export to Excel' option to quickly produce a file that can be used to upload GPA results onto Academic Reports using TASS.web program Student Admin > Academic Reporting > Special Processes > Upload Academic Results. |
Include Signatory | This is a drop-down list that allows you to pick up the signatories defined in TASS.web program Student Admin > Academic Reporting > Setup Information > Reporting Setup on the 'Reporting Info' tab. The person's name and title will print on the bottom left-hand corner of the reports. |
Include Footer/Message Text | This is a drop-down list that allows you to pick up the Header/Footer text as set-up in TASS.web program Student Admin > Academic Reporting > Setup Information > Reporting Setup on the 'Reporting Info' tab. The text that you choose here will print on the report. An example might be 'Results were accurate at the time of printing'. |
Formatting Options
This section of the screen allows you to choose the destination of the report. This can be to Adobe® PDF viewer or Microsoft Excel®.
Report Title
Use this field to change the title that will appear at the top of your report.
For example, if this report was being printed for an individual student, you could change the name to 'Andy Clarke's Student Profile Report'.
Click the 'Next' button to generate your report.