STR - Communication Rules Grid

Overview

The ‘Communication Rules Grid’ program provides a tool to simultaneously display and update the Communication Rules for multiple students. The program populates the data into a grid where it can be modified in bulk within the columns.

'Communication Rules' provide a 'student-centric' way of defining precisely how different areas of your school communicate with parents. They are especially useful for communication with split families and for families with students who have multiple parenting arrangements.

For more information, refer to How to Handle Split Family Arrangements.

If you only need to edit a single student record, you can use TASS.web Student Admin > Student Records > Student Information > Students on the 'Addresses & Comm. Rules' tab.

General Tab

Fields from the 'General' tab can be used as selection criteria to filter the records displayed in the grid.

The 'Calendar' icons in the 'General' tab display date range pickers, these windows allow the entry of a date range, e.g. All student records with a 'Date of Birth' date between 01/01/06 and 31/12/06.

Drop-down lists with an 'orange drop-down menu arrow’ allow multiple selections. Holding down the 'Shift' key while clicking on your options permits a range selection, holding down the 'Ctrl' key enables selection of discrete (individual) criterion.

UD Tab

Fields from the 'UD' tab can be used as selection criteria to filter the records displayed in the grid.

These tabs are similar to those displayed in TASS.web Student Admin > Student Records > Student Information > Students on the 'UD' tab.

UD Area Tab

The 'UD Area' tab will display the user-defined fields unique to the 'UD Area' you chose in the previous screen.

Process Tab

The 'Process' tab controls the columns that will be displayed in your data grid.

The ‘Sort by' options include ‘Student Code' and 'Surname.’

Use the ‘Communication Type’ field to select the Communication Rule that you want to be editable in the Communication Rules Grid.

Use the 'Addresses' Field Selection to select the Address Block Communication Rules to include in your data grid by highlighting them with a mouse-click.

Holding down the 'Shift' key while clicking on your options permits a range selection, holding down the 'Ctrl' key enables selection of discrete (individual) criterion.

Click the ‘GO’ button to generate the grid.

Editing Data in the Grid

Once the data grid has been populated, data will be displayed within columns.

Click an individual cell to make a change.

Selecting a column heading will sort the results of the grid. The first selection will sort ascending; the second selection will sort descending.

Fill Down Button

Use this button to replicate the data from one cell down the entire column.

This grid also supports a partial replication of data down a column. To achieve this:

• Position the mouse in the bottom right-hand corner of the cell that you want to replicate the data from, and

• Drag it down the column across the cells that you want to replicate the data to.

If you make a mess, use the 'Restore' icon to undo your changes.

Data Locking

When you first load data into this grid, the system will create a 'lock' on the records that you load so that no one else can update them whilst you are doing so.

The lock will only remain in place for a designated period. Therefore, if you work in the grid without saving beyond the period of the lock, potentially someone else can establish a new lock, and you may not be able to save your changes. Therefore it recommended that you save regularly.

Click on 'Save' to commit your changes to the database. Upon completion of the save, the grid will be automatically reloaded with the records that match the search criteria used initially. 

This will take fresh locks on the records.

Or select the 'Cancel' button to return to the selection screen. 

This will release the locks on the records.