PR - Update Pay Run
Overview
The ‘Update Pay Run’ program sets the current pay run status to 'R' (Running). It updates the month-to-date and year-to-date information for payments and accruals.
It also produces a final copy of the pay run edit list and saves it in TASS.doc. This edit list is then available through TASS.web Payroll HRM > Payroll > Pay Run Preparation > Edit Listing by clicking on the 'History' icon.
An automatic backup will be generated upon a successful update of a payroll. If required, and after careful consideration, the backup can be restored using TASS.web Payroll HRM > Payroll > Special Processes > Restore Pay Run.
General Tab
If Single Touch Payroll is enabled, the date and time of the successful completion of the update will be captured for each Payroll Number and is included in the Pay Event data transmitted to the ATO using TASS.web Payroll HRM > Payroll > Pay Run Processing > Single Touch Payroll Processing.
If the message 'This Payroll has no Calendar Dates' is displayed you will need to use TASS.web Payroll HRM > Payroll > Setup Information > Payroll Calendars to set up the payroll calendar for this payroll.
Important!
After this update has been run successfully it is no longer possible to edit employee timesheets (unless a backup is restored and this should only be done with careful consideration).
You must ensure that the Edit Listing is correct prior to running this update.
Important!
When this update has been run the following message will display for the Payroll Number 'Update Pay Run completed successfully. This Payroll is at the Processing Stage.'
If Single Touch Payroll is enabled, the following messages may be displayed for a Payroll Number:
Message | Details |
|---|---|
'Unable to Load Permanent Pays. This Payroll has incomplete Pay / Update Events.' | The incomplete Pay/Update event for this payroll must be successfully submitted to the ATO in TASS.web Payroll HRM > Payroll > Pay Run Processing > Single Touch Payroll Processing. |
'Unable to Load Permanent Pays. This pay run is in the YYYY tax year but the Payment Date will be in the YYYY+1 tax year'. | This error will only occur where the current date is in the new tax year (i.e. 1st July or after) and the period end date for this payroll has been flagged in the Payroll Calendar as belonging to the previous tax year. You will not be able to proceed with the pay run in this scenario. Contact the TASS Helpdesk for guidance on the options available to you. |
'The Calendar has no future 'Yearly' period end date.' | The Payroll Calendar will need to be reviewed in TASS.web Payroll HRM > Payroll > Setup Information > Payroll Calendars to ensure a past and a future Period End Date with a Yearly (Y) Cycle has been entered for this payroll. |
'WARNING: You must update this payrun on or before 30 June YYYY to be included in the YYYY tax year'. | This message is a CRITICAL WARNING!! You must update this pay run on or before 30 June YYYY! Failing to comply with this warning will mean that the pay run cannot be included in the tax year indicated by the Payroll Calendar. |
Tick the checkbox(s) next to the payroll(s) for which you want to run this update.
Click the 'GO' button to continue.
Exception Reporting
The update will perform several checks and will not proceed if it encounters a problem. It will generate an exception report if one or more of the following errors are found:
'Invalid GL account codes'.
'Payroll NN does not balance.
'The Accruals for Payroll NN do not balance'.
'Employee [Code + Name] : Normal Envelope does not balance'.
'Employee [Code + Name] : Adjustment Envelope does not balance'.
'Employee [Code + Name] : Normal Envelope has not been calculated'.
'Employee [Code + Name] : Adjustment Envelope has not been calculated'.
'Employee [Code + Name] : Accrual Envelope has not been calculated'.
If you received any of these messages you will need to go back to your edit listing and look for the employee timesheet(s) that have the problem. You should then rectify the problem and then rerun and recheck your edit list until it is clear.