PR - Reinstate Terminated Employee
Overview
The ‘Reinstate Terminated Employee’ program allows you to restore terminated or archived employees back to active status in the system.
A 'Terminated' employee is defined as one who has a 'Termination Date' and has the TS flag 'T' (Terminated) but has not yet been archived.
Important!
We recommend that the reinstating of terminated employees in a single tax year is restricted to casual employees only. The reason for this is that if you have a full-time employee who was paid unused annual leave or ETP on termination and then came back, the reporting of their termination payment to the ATO is likely to be compromised.
An 'Archived' employee is defined as a 'Terminated' employee whose records have been transferred to the archive tables as a result of running the Year End Reset program.
Important!
We recommend that the reinstating of archived employees is restricted to casual employees only. A better policy for part-time and full-time employees is to always create a new employee record as this maintains a history of start and termination dates for each engagement.
Reinstating an archived employee will reinstate their entire record including payment and accrual history and accrual balances that were not cleared out on their termination.
General Tab
Select whether you intend to reinstate a 'Terminated' or 'Archived' employee by checking the appropriate radio button.
If an employee has a future 'Termination Date' (after today), they will not appear in the ‘Reinstate Terminated Employee’ program until their termination date has passed.
To reinstate an employee with a future date of departure, the ‘Termination Date’ must first be changed to a date prior to today on their Employee Record in TASS.web Payroll HRM > Payroll > Employee Information > Employees on the ‘General' tab.
Click 'GO'.
An 'Employee List' screen will display all of the employees that can be reinstated.
Click on the 'Reinstate' link in the 'Action' column for the required employee.
Click on the 'OK' button when the message 'Are you sure you want to Reinstate this Employee to be a current employee?' is displayed.