PR - Qualifications Tab
Overview
The ‘Qualifications' tab on the Payroll Employee Record is used to add, view, and maintain information about employee qualifications.
This tab can be accessed by navigating to TASS.web Payroll HRM > Payroll > Employee Information > Employees.
This information can also be viewed and maintained from the HR Employee Record in TASS.web Payroll HRM > Employee/HR > Employee Information > Employees on the ‘Qualifications’ tab.
User Security Permissions
Access to this tab requires the ‘Employees’ security point from the ‘Payroll’ section and the ‘--- Qualifications tab’ security point in the ‘Employee/HR’ section of TASS.web System Admin > Users > User Maintenance or TASS.web System Admin > Users > Security Role Permissions.
Contact your school’s TASS System Administrator for access.
About Employee Qualifications
Important!
Before data is entered through this tab, Qualification Categories and Institutions need to have been set up using TASS.web Payroll/HRM > Employee/HR > Setup Information > Employee/HR Setup on the ‘Qualification Categories’ and ‘Qualification Institutions’ tab.
Fields that require further explanation
* Qualification
Enter up to 200 characters to describe the qualification for this Employee, e.g. St. John's First Aid Level 1.
Click ‘Spell Check’ to check if your spelling is correct.
* Category
Using the dropdown list, select from the categories that have been set up by your school in TASS.web Payroll/HRM > Employee/HR > Setup Information > Employee/HR Setup on the ‘Qualification Categories’ tab, e.g. Certificate in First Aid.
* Institution
Using the dropdown list, select from the institutions that have been set up by your school in TASS.web Payroll/HRM > Employee/HR > Setup Information > Employee/HR Setup on the 'Qualification Institutions’ tab, e.g. St John's QLD Training Centre.
Date
This field can be used to record the date on which the Employee achieved the qualification.
It can also be used as the date on which the qualification expires for reminder purposes. Examples of this may include first-aid certificates or suitability cards.
Automated emails can be set up for each qualification category by selecting ‘Enable Notifications’ in TASS.web Payroll/HRM > Employee/HR > Setup Information > Employee/HR Setup on the ‘Qualification Categories’.
* Reminder Flag
If the qualification will expire, set this flag to 'Yes'.
Using the date entered above, you can generate a list in Staff Kiosk Payroll/HR > Qualifications - Staff (Report) to view employees with expiring qualifications within a specified date range.
Attachment
Use this field to attach a copy of the employee's qualification.
An example of this may be a First Aid Certificate.
Printing Staff Qualifications
Important!
Before data is entered through this tab, Qualification Categories and Institutions need to have been set up using TASS.web Payroll/HRM > Employee/HR > Setup Information > Employee/HR Setup on the ‘Qualification Categories’ and ‘Qualification Institutions’ tab.
Fields that require further explanation | |
* Qualification | Enter up to 200 characters to describe the qualification for this Employee, e.g. St. John's First Aid Level 1. Click ‘Spell Check’ to check if your spelling is correct. |
* Category | Using the dropdown list, select from the categories that have been set up by your school in TASS.web Payroll/HRM > Employee/HR > Setup Information > Employee/HR Setup on the ‘Qualification Categories’ tab, e.g. Certificate in First Aid. |
* Institution | Using the dropdown list, select from the institutions that have been set up by your school in TASS.web Payroll/HRM > Employee/HR > Setup Information > Employee/HR Setup on the 'Qualification Institutions’ tab, e.g. St John's QLD Training Centre. |
Date | This field can be used to record the date on which the Employee achieved the qualification. It can also be used as the date on which the qualification expires for reminder purposes. Examples of this may include first-aid certificates or suitability cards. Automated emails can be set up for each qualification category by selecting ‘Enable Notifications’ in TASS.web Payroll/HRM > Employee/HR > Setup Information > Employee/HR Setup on the ‘Qualification Categories’. |
* Reminder Flag | If the qualification will expire, set this flag to 'Yes'. Using the date entered above, you can generate a list in Staff Kiosk Payroll/HR > Qualifications - Staff (Report) to view employees with expiring qualifications within a specified date range. |
Attachment | Use this field to attach a copy of the employee's qualification. An example of this may be a First Aid Certificate. |
The 'Print' button at the top of the screen allows you to produce a report of all the qualifications for the employee record you are currently viewing or editing.
Generate a report using data entered on this tab for multiple employees in:
Staff Kiosk Payroll/HR > Qualifications - Staff (Report)
TASS.web Payroll HRM > Employee/HR > Listings and Reports > Employee Details Listing.
Employee/HR Setup > EHR - Qualification Categories Tab (SU)
Employee/HR Setup > EHR - Qualification Institutions Tab (SU)