Pastoral Care
Overview
The ‘Pastoral Care’ module in Staff Kiosk is a feature designed to centralise behaviour and well-being management data for students. It enables staff to record, search, and report on Pastoral Care (PC) entries with flexible filtering options. It can be accessed by navigating to the Staff Kiosk Toolbar and selecting the ‘Pastoral Care’ menu option.
Schools can operate the system as either a point-based (merit/demerit) system or a non-point-based system, with configurable Types, Conducts, and Outcomes, such as detentions, warnings, or playground duties.
Staff can log single or bulk entries for students, manage outcome completion processes (e.g., detentions), and communicate via notifications, email, or SMS with teachers, non-teachers, parents, and students based on specific criteria such as Type, Conduct, or Outcome.
Pastoral care entries can link to subject classes, extracurricular activities, or medical conditions. When a medical concern is flagged, the system automatically emails the school's medical staff for review.
The PC module allows users to search for existing entries using multiple filters, print lists of entries, edit or cancel existing entries, and manage detentions and other outcomes that require completion.
Parents can access Pastoral Care information through Parent Lounge and Parent Orbit, where they can view, filter, acknowledge, and print their child's entries. Students can access Pastoral Care information through Student Orbit.
Check out these videos for more information:
▶️ Adding a Pastoral Care Entry Video
▶️ Managing Pastoral Care Outcomes Video
▶️ Scheduling Pastoral Care Outcomes into the School Calendar Video
Staff Orbit App
PC Entries can also be created and viewed in the Staff Orbit app by navigating to Students and selecting the Pastoral Care tile.
User Security Permissions
Access to the programs within this menu is controlled by security points in the ‘Pastoral Care’ section of TASS.web System Admin > Users > Portal Security Permissions for Staff Kiosk. Each program has its own separate security point. Refer to the relevant program article for more information or contact your school’s TASS System Administrator for access.
Pastoral Care Setup
Refer to ‘How to Setup Staff Kiosk Pastoral Care’ for setup details.
About the Pastoral Care Menu
The programs within the Staff Kiosk ‘Pastoral Care’ menu have the ability to:
Search for existing PC Entries using multiple filters (at the top of the screen).
Print a list of PC Entries.
Enter a single PC Entry for a student.
Enter bulk PC Entries for multiple students.
Edit an existing PC Entry.
Cancel an existing PC Entry.
Manage detentions and other Outcomes that require a 'Completion' process.
Communicate (via notification, email, or SMS) to designated teachers and non-teachers when a PC Entry has been logged for a student with a particular Conduct.
Communicate (via notification, email, or SMS) to parents when a PC Entry has been logged for a student with a particular Conduct.
Communicate (notification, email or SMS) to students based on PC Entries with a particular Type, Conduct or Outcome.
Email selected students and parents using multiple filters, e.g. All students who have performed community assistance this term.
A Pastoral Care system can be run as:
A point-based demerit or merit system.
A non-point-based system.
Essential Setup Elements for the Pastoral Care system include:
Pastoral Care Setup Element | Details | ||||||||||||||||||
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Types | Pastoral Care Types are configurable categories that schopl staff select when logging PC entries for students. These Types categorise the context or setting of a pastoral care incident or positive behaviour, enabling schools to organise and filter entries by where or how the behaviour occurred. These types are configured in the Staff Kiosk Pastoral Care > Types (Setup) program. Here, you can define specific types for Subject-based and Extra Curricular-based PC Entries, unlocking additional functionality on the PC Entry form when selected. Each Type can also send automatic notifications to specific staff members when a Pastoral Care Entry uses it. Examples
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Conducts | Pastoral Care Conducts determine several important aspects of how the Pastoral Care system operates.
These Conducts are configured in the Staff Kiosk Pastoral Care > Conduct (Setup) program. Examples
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Outcomes | Pastoral Care Outcomes are actions or consequences assigned to students for positive or corrective purposes. Outcomes are configured in the Staff Kiosk Pastoral Care > Outcomes (Setup) program. From here, each Outcome can be linked to School Calendar Event Categories, enabling required student actions, such as detentions or support sessions, to appear automatically in eDiaries and other workflows. Staff can then manage Outcome completion through the PC Entries program by filtering for relevant students and identifying those who have not completed their outcomes. The system also allows staff to prepare attendance lists and mark outcomes as completed for each student individually or in bulk when required. Examples
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Refer to ‘How to Setup Staff Kiosk Pastoral Care’ for more information on module setup.
Pastoral Care Details in TASS Portal Products
Data entered in this module is accessible from other TASS Portal products, including Parent Lounge, the Parent Orbit app, Student Cafe, and the Student Orbit app. Refer to the information below for each product for details.
Parent Lounge Portal
In Parent Lounge, the ‘Pastoral Care’ program appears under the ‘Student Details’ menu. It displays the student's Pastoral Care entries based on the ‘Conduct’ and ‘Type’ settings for Parent Lounge. Parents can filter by child/student, date range, and/or type. They can also print a ‘Pastoral Care Entries’ listing with Date/Time, Type, Conduct, Outcome, and Comment information (from the ‘Comment for Parents’) field of the PC Entry form. Selecting a PC Entry reveals the Date and Time, PC Entry Type, Conduct, the Nature of the Conduct (Positive, Negative, Neutral), Comments, and Outcome, and gives parents the option to mark entries as ‘Acknowledged’.
Parents can also view Pastoral Care Outcomes (such as detentions) in their child’s ‘eDiary’ when outcomes are linked to calendar events. The eDiary event shows the date, time, and location of the outcome event, the date of the PC Entry, and the PC Entry Type.
Parent Orbit App
In Parent Orbit, Pastoral Care information appears when selecting the ‘Pastoral Care’ tile. It displays the student's Pastoral Care entries based on the ‘Conduct’ and ‘Type’ settings for Parent Lounge. Parents can filter by child/student, date range, and/or type. Selecting a PC Entry reveals the PC Entry Type, Conduct, the Nature of the Conduct (Positive, Negative, Neutral), Outcome, Date and Time, Subject (if applicable) and allows marking entries as ‘Acknowledged’.
Parents can also view Pastoral Care Outcomes (such as detentions) in their child’s ‘eDiary’ when outcomes are linked to calendar events. The eDiary event shows the date, time, and location of the outcome event, the date of the PC Entry, and the PC Entry Type.
Student Cafe Portal
Students can view scheduled Pastoral Care Outcomes (such as detentions) in their eDiary when outcomes are linked to calendar events. The eDiary event shows the date, time, and location of the outcome event, the date of the PC Entry, and the PC Entry Type.
Student Orbit App
The Student Orbit app is still being developed. Refer to the 'Student Orbit App' page on the TASS website for details, or contact TASS Licencing to enquire about getting Student Orbit for your school.