PAC - Special Transactions

Special Transactions Overview

This program will create charges and credits that will be included in an 'Auto Account Billing'.

Important!

Unlike the 'Charges & Credits' and the 'Bulk Charges and Credits' programs, this program does not update the parent account until the 'Auto Account Billing' program is run.

'Special Transactions' can either be parent or student-based.

You would use 'Special Transactions' over 'Bulk Charges & Credits' when you want the special transaction to occur in conjunction with a number of automated billings, e.g. once a term for the year.

During an 'Auto Account Billing' split billing transactions are also included as special transactions.

This is a multi-purpose program that can be used to:

Search for and list existing special transactions.
Edit or delete special transactions.
Add new special transactions.

Adding New Special Transactions

To add a new special transaction record for a parent click on the 'New' icon at the top of the screen to display a blank 'Special Transaction Details' screen.

Click on this link for details on adding a direct banking record for a parent.

Viewing, Editing or Deleting an Existing Special Transaction Record for a Parent

This search screen provides the facility to search for existing charges or credits in the database using various search fields.

You can use the searchable fields to filter your school's existing special transactions.

Fields that require further explanation
Include Manual Transactions	This will filter the search to include parents with special transactions that have been entered through this program.
Include Split Bill Transactions	This will filter the search to include parents with special transactions that have been entered through the 'Split Billing Accounts'.

Click the 'GO' button to initiate the search and produce the 'Special Transaction List'

Click 'View' or 'Edit' to display the 'Special Transaction Details' or 'Delete' to remove this parent's details.

Fields that require further explanation
Parent Code	There are several ways that a parent code can be entered: Type in an exact match on the parent code. Type in a partial match and 'Tab'. This will open the 'Alternative Parent Search' window where you can click on the 'Next' link to scroll through parents until you find the one that you want to use. Use the 'Binoculars' icon to search for the correct parent.
Student Code	The drop-down list will display the students currently enrolled for the parent selected. If this special transaction is to be student-based select the appropriate student.
Fee Code	Use the picklist to select the appropriate fee code for this transaction. Fee codes are setup using Finance > Parent Accounts > Setup Information > Parent Accounts Setup on the 'Fees Tab'. Important! Only Active Fee Codes will be available in this field.
Tran Type	The 'Transaction Type' field will be determined by the Fee Code selected. A charge is a '1' and a credit is a '3'.
Net Amount	The system will take the default amount from the Fee Code. This amount can be overwritten.
Tax Amount	The system will calculate the tax based on the tax code that has been set up against the Fee Code. This amount can be altered.

Click the 'Update' button to accept the parent direct banking details or the 'Cancel' button to return to the previous screen without committing the record to the TASS.web database.