Online Leave Applications - FAQ (SK)
How do I approve online leave applications on behalf of someone else?
For example, our HR manager is away on leave and therefore not able to approve leave applications.
A. You can 'Ghost' into Staff Kiosk as the other user. Ensure the appropriate Ghosting Permissions are applied in the relevant program:
Staff Kiosk users: System Admin > Users > Portal Security Permissions - Teacher Kiosk.
In the Payroll/HR section, tick the 'Ghost Access' boxes for:
'My Staff Leave / Other Applications'
-'-All Staff'
TASS.web users: System Admin > Users > Security Role Permissions
In the Employee/HR section, tick:
'--- Staff Kiosk Ghosting'
What permissions do I need to manage employee leave applications in Staff Kiosk?
System Admin > Users > Portal Security Permissions - Teacher Kiosk.
'View Confidential Comments'
'My Staff Leave / Other Applications'
'--Add Draft Applications'
'--All Staff '
'--Submit Draft Applications'
Can Leave Applications be edited or cancelled in Staff Kiosk?
By Employees:
Draft status: Yes, staff can edit their draft leave application. They cannot cancel draft applications. To cancel a draft leave application, submit the application (so the status changes to 'Unapproved'), then click the cancel icon.
Unapproved status: Yes, staff can edit or cancel their unapproved leave application. Details that can be edited include the Leave Type, Hours, Reason and Attachments.
Leave Dates cannot be edited, but employees can cancel an unapproved leave application and re-submit with new dates.
Approved - Not yet taken status: Employees can cancel approved leave applications up until the commencement date/time of the leave. They cannot edit applications.
After this point, the Payroll Officer can Import leave in Timesheets in TASS and do a negative entry to reduce hours or adjust in the timesheet accordingly.
Approved - part taken status: No.
Approved - has been taken status: No.
Cancelled status: No.
Rejected status: No.
By Supervisors:
Draft status: Yes, Supervisors/authorised staff can edit applications. They cannot cancel the leave application. To cancel a draft leave application, submit the application (so the status changes to 'Unapproved'), then click the cancel icon.
Unapproved status: Yes, Supervisors/authorised staff can edit and cancel unapproved leave applications. Details that can be edited include the Leave Dates, Leave Type, Hours, Reason and Attachments. They can change the status to one of 'Approve', 'Reject' and 'Return to Applicant as Draft Application'.
Approved – not yet taken status: Yes, the final approver/supervisor in the workflow can edit the application. They cannot cancel the applications. Details that can be edited include the Leave Dates, Leave Type, Hours, Reason and Attachments.
Approved - part taken status: Yes, the final approver/supervisor in the workflow can edit the application. They cannot cancel the applications. Details that can be edited include the Leave Dates, Leave Type, Hours, Reason and Attachments.
Approved - has been taken status: No.
Cancelled status: No.
Rejected status: No.
Can Leave Applications be edited in TASS.web?
Yes, from version 58.2 (released in February 2023). TASS.web users, who meet the required conditions, are able to edit or cancel leave applications.
Steps to enable this functionality for TASS.web users:
Map the appropriate TASS.web users to their Employee Code, such as Payroll users, who will require access to edit or cancel Leave Applications.
TASS.web > System Admin > Users > User Maintenance - Employee Mappings tab.Note that the Employee Mappings tab will only display to TASS.web administrators who are assigned the new Security Role Permission called 'Employee Mappings tab', located in the Administration section.
TASS.web > System Admin > Users > Security Role Permissions- Assign the Security Role Permission called 'Edit / Cancel Leave Applications', located in the Timesheets section, to any TASS.web users who will require access to edit or cancel Leave Applications (eg Payroll users).
Note that other existing Payroll permissions apply to access the Payroll program.
TASS.web > System Admin > Users > Security Role Permissions - TASS.web users who meet both of the above criteria can now edit or cancel Employee Leave Timesheets imported from Staff Kiosk.
TASS.web > Payroll HRM > Payroll > Pay Run Preparation > Timesheets
