Invoice Approval has been assigned

The ‘Invoice Approval has been assigned’ email template can be customised in TASS.web System Admin > Utilities > Email Settings on the ‘System Email Templates’ tab.

This template is used during the Invoice Approval process in Staff Kiosk. For more information, see: Running Hold Payments Processing in Staff Kiosk Invoice Approvals.

* Template Name	Invoice Approval has been assigned. This is a read-only field and cannot be modified.
* Trigger	When a new user has been added to an invoice as an approver. This is a read-only field and cannot be modified.
* Email Subject	Enter the subject line of the email that will appear in the 'Approvers' inboxes. By default, this field is set to ‘Invoice Approval has been assigned’.
* Category	Invoice Approvals. This is a read-only field and cannot be modified.
Attachment File	Optional. Select '+Choose' to locate the file to attach to the email.
Banner	Optional. Select '+Choose' to locate the file that will appear as a banner heading in the email.
Active	Select ‘Yes' to activate the email template or 'No’ to deactivate.
Message Body	The following default message appears, but can be customised to suit your school’s requirements. An invoice is awaiting your approval. Please review the details below: Invoice Number: <<Invoice Number>> Document Number: <<Document Number>> Total Cost: <<Invoice Total>> Supplier: <<Name of the Supplier>> Date of Invoice: <<Date of the Invoice>> Due Date: <<Due Date>> PO Number: <<PO Number>> Req. Number: <<Requisition Number>> Delivery Location: <<Delivery Location>> You can access the approval screen directly via the link below: <<Deep link to the approval modal>> Please action this at your earliest convenience. This is an automated email. Please do not reply. This email was intended solely for the addressee. The default system email message contains the above text and keywords (the keywords are bracketed << >>). This message can be changed via the 'Email Settings' program using a combination of text and the keywords provided. Click here to view the list of keywords fields available for use in the 'Invoice Approval has been assigned' email message. The email message section contains a 'Froala' toolbar with formatting tools, a pick list of keywords that can be used for keyword substitution, and a preview icon. The following Invoice Approval Keywords can be used for keyword substitution in the email message, specifically for Invoice Approval that has been assigned: Accounts Payable Contact Assignee Date of the Invoice Deep link to the approval modal Delivery Location Document Number Due Date Invoice Number Invoice Total List of Assignees Name of the Supplier PO Number Requisition Number