How to Provide an Enrolled Parent With Access to Parent Lounge

By default, only parent records that reside in TASS.web program Student Admin > Parent Records > Parent Information > Parents can be granted access to Parent Lounge.

This 'How To' guide will provide you with the steps to:

Nominate when future parents will be able access Parent Lounge,
Transfer future parents records from the Enrolments module to the Parent Records module,
Grant future parents access to Parent Lounge.

Step	Menu Path	Task / Details
1	TASS.web System Admin > Users > Portal Security Permissions	The following permission points should be reviewed and applied where required: Enrolment Details – Enrolled Students General Details – Enrolled Students MCEECDYA Details – Enrolled Students Medical Details – Enrolled Students User Definable Fields – Enrolled Students
2	TASS.web Student Admin > Enrolments > Setup Information > Enrolments Setup	Use the ‘Minimum Enrolment Status for ‘Parent Only’ transfers’ field on the Enrolments tab to nominate the enrolment 'Status' when: Future parents will be able to access Parent Lounge Current parents (who have both current and future students) will be able to access 'Enrolled Student' details in Parent Lounge. And when Enrolled students can be billed from the Finance module School Shop and/or Parent Accounts.
3	TASS.web Student Admin > Enrolments > Enrolment Information > Transfer to Current	Use the 'Transfer Enrolled Parents Only' option to transfer parent records from the Enrolments module to the Parent Records module. Only records where the enrolled student has fulfilled the 'Enrolment Status' defined in Step 2 will be included. Once complete, an option will become available to allocate transferred parents Parent Lounge licenses. Click 'Yes', to be automatically redirected to Step 4.
4	TASS.web Student Admin > Parent Records > Parent Information > Parent Lounge Licences	Use this program to setup each parent's 'Parent Lounge Access' flag and 'Parent Lounge Password'.
5	TASS.web Student Admin > Parent Records > Setup Information > Parent Lounge Setup	Use the 'Split Family Access' tab to set up and maintain the access, addresses, payment methods and student details available for split families. You can choose to show or hide unassigned Payment Methods in Parent Lounge. This setup is done in TASS.web program Student Admin > Parent Records > Setup Information > Parent Lounge Setup on the 'General' tab.
6	Testing (optional)	Use the 'Ghost Logon' option in TASS.web program Student Admin > Parent Records > Parent Information > Parents on the 'General' tab to access a future parents Parent Lounge account and review the Enrolled Students menu.