How to Generate Gender Equality Report for WGEA

Step

Task

Details

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1

Create HR User Defined Area for WGEA

Go to TASS.web Payroll HRM > Employee/HR > Setup Information > Employee/HR Setup on the ‘HR User Defined Areas’ tab.

Click ‘New Area' and type in 'WGEA’ into the 'Description' field.

Click on the ‘Table Referenced Fields’ header, and add the following fields:

Click on the ‘Text Fields’ header, and add the following fields:

Click ‘Save’.

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2

Assign Access to HR User Defined Area

Click ‘Roles’ in the Action column for the ‘WGEA’ UD Area (that you created in Step 1).

Assign user security permissions for the WGEA UD area. Assign 'View Only' or 'View & Edit' access based on Security Roles configured in the TASS.web System Admin > Users > Security Role Permissions.

Click ‘Save’.

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3

Update WGEA User Defined Area

Click ‘Edit’ in the Action column for the ‘WGEA’ UD Area (that you created in Step 1).

Set up the dropdown list for the ‘Manager Category’:

1. Click on the ‘Table Referenced Fields’ header.

2. Select the ‘Arrow' icon beside 'Manager Category’ and add:

3. Click ‘Create’.

4. Repeat this process for the following terms:

Following the same process above, go to the remaining ‘Table Referenced Fields’ and create the following dropdown lists:

Select the ‘Arrow' icon beside 'Level to CEO’ and add:

Select the ‘Arrow' icon beside 'Graduate/Apprentice’ and add:

Select the ‘Arrow' icon beside 'Employment Type’ and add:

Click ‘Update’.

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4

Enter employee data for WGEA User Defined Area

Go to TASS.web Payroll HRM > Employee/HR > Employee Information > HR User Defined Areas Grid.

• Select HR User Defined Area: WGEA, and click ‘GO’

• On the 'Process' tab, select the six fields that were created above, then click 'GO'.

• Enter data against employees in accordance with WGEA guidelines, then click ‘Save’

To bulk update Employee UD Areas, use TASS.web System Admin > Utilities > Data Upload Utility.

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5

Prepare the report

Go to TASS.web Payroll HRM > Employee/HR > Listings and Reports > Employee Details Listing.

• Select 'WGEA' from the HR User Defined Area dropdown list.

• Go to the 'Print' tab.

• Select 'Sort by Surname'.

• In the 'Additional Fields - Employee Info' list, choose:

  • Date of Birth.

  • Employment Status

  • Gender.

  • Position Title.

  • Post Code.

  • UD Area - Manager Category.

  • UD Area - Level to CEO.

  • UD Area - Graduate/Apprentice.

  • UD Area - Employment Type.

  • UD Area - Occupational Category.

  • UD Area - Industry Class.

• Choose 'Export to Excel'.

• Click 'GO'.

To complete this step, you will need to reference the Australian and New Zealand Standard Classification of Occupations (ANZSCO) for 2026, then transition to the Occupation Standard Classification Australia (OSCA) for 2027 reporting.

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6

Calculate Employee Superannuation Contributions

Go to TASS.web Payroll HRM > Payroll > Listings & Reports > Super Remittance File/Report.

• Click 'Super Funds Contribution Report.'

• Enter 'Contributions FROM' and 'Contribution TO'.

Super needs to be calculated annually.

• Go to the 'Print' tab.

• Select 'Surname'.

• Select 'Export to Excel'.

• Select 'Consolidated Report'.

• Click 'GO'.

Super can also be calculated as 12% of Base Salary.

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7

Review Payment Transactions

This optional step allows you to verify your data.

Go to TASS.web Payroll HRM > Payroll > Listings & Reports > Payment Transactions Report.

• Go to the ‘Transactions Searching’ tab.

• Enter ‘Start Date’ and ‘End Date’.

• Go to the ‘Print’ tab.

• Select 'Export to Excel'.

• Select ‘Transaction Details by Pay Period’

• Click 'GO'.

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8

Calculate Base Salary and Total Remuneration

Go to TASS.web Payroll HRM > Payroll > Employee Information > Employees.

• Click 'GO'.

• Click the 'Print' icon on the Payroll Employees list screen.

• Select 'Surname'.

• Select 'Export to Excel'.

• In the 'Employee Additional Fields' select:

  • Base Hours.

  • Rate of Pay.

  • Rate including Allowances.

• Click 'GO'.

• Add two new columns:

  • Base Salary.

  • Total Remuneration.

Calculate or enter these amounts in accordance with the guidelines published by WGEA.

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9

Review Base Hours

This optional step allows you to verify your data.

Go to TASS.web Payroll HRM > Payroll > Employee Information > Employees.

• Click 'GO'.

• Click the 'Print' icon on the Payroll Employees list screen.

• Select 'Surname'.

• Select 'Export to Excel'.

• In the 'Employee Additional Fields' select:

  • Base Hours.

  • Rate of Pay.

  • Rate including Allowances.

• Select 'Print Permanent Pay Details'

• In the ‘Additional Fields’ select:

  • Rate Amount

  • Position

  • GL Account

  • Rate Code

  • Periods End

  • Balance Due

  • Periods

Use this report to verify that base hours and quantities match.

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10

Report Completion

Add the ‘Base Salary’ and 'Total Remuneration' to the report. Remove fields and adjust the order of the columns in accordance with guidelines published by WGEA. 

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