How to Add a HR Record for a Person Who Will Not Be Paid in the Payroll

This guide applies when creating an HR record (Employee Record) for a staff member who will not receive payroll payments.

Example

A sports coach paid via Accounts Payable requires an HR record to document mandatory certifications, such as Suitability Card details.

Step

Menu Path

Details

✅

1

TASS.web Payroll HRM > Payroll > Setup Information > Payroll Setup on the 'Payrolls' tab.

Use TASS.web Payroll HRM > Payroll > Setup Information > Payroll Setup on the 'Payrolls' tab to add a new Payroll as follows:

Use TASS.web Payroll HRM > Payroll > Setup Information > User/Payroll Access to set up access to this Payroll Number.

🔲

2

TASS.web Payroll HRM > Payroll > Setup Information > Payroll Setup on the 'Awards' tab.

Use TASS.web Payroll HRM > Payroll > Setup Information > Payroll Setup on the 'Awards' tab to add a new Award as follows:

🔲

3

TASS.web Payroll HRM > Payroll > Setup Information > Payroll Setup on the 'Positions' tab.

Use TASS.web Payroll HRM > Payroll > Setup Information > Payroll Setup on the 'Positions' tab to add a new Position as follows:

Position Code	HR
Description	HR Records
4 Amounts	enter 0.00 into each field

🔲

4

TASS.web Payroll HRM > Payroll > Employee Information > Employees.

Use TASS.web Payroll HRM > Payroll > Employee Information > Employees to create the new employee record as follows:

a. Enter details onto the 'General', 'Address' and 'Next of Kin' tabs as usual.

b. Enter the following on the 'Payroll Details' tab:

Payroll Number	99
Award	HR
Position Code	HR

For all other mandatory fields, make an appropriate selection.

c. Enter the following on the 'Tax & Bank' tab:

Pay Method	O – Other
Tax Scale	D – TFN nor Provided

🔲