Emergency Types (Setup)
Overview
This program allows you to create and maintain the Emergency Types that are available in the ‘Emergencies' feature of the Staff Orbit app, located under the 'Staff’ tab. Emergency Types can be set up for emergencies such as evacuations, fires or fire drills.
When an emergency is initiated in the Staff Orbit app, these settings determine the default communications sent to Staff Orbit users via Push Notifications and the Custom Rolls generated for staff to mark attendance.
The Push Notification messages and Custom Roll Type can also be changed when initiating the emergency in the Staff Orbit app.
User Access
This program can be accessed via the RollCall menu in Staff Kiosk.
For this menu item to be visible, users need the ‘Emergency Types’ permission enabled in TASS.web System Admin > Users > Portal Security Permissions > Teacher Kiosk in the ‘Rollcall’ section.
To initiate and end an emergency in the Staff Orbit app, users must have permission to ‘Create/End Emergencies’ enabled in TASS.web System Admin > Users > Portal Security Permissions > Teacher Kiosk in the ‘Other Permissions’ section.
Emergency Types (Setup) Grid
The Emergency Types (Setup) Grid displays the current Emergency Types that can be initiated from the Staff Orbit App.
Click on a column heading to sort the grid alphabetically using this column.
Click and drag columns to change the sort order of the display.
Column | Description |
|---|---|
Emergency Type ID | This column displays the system-assigned identification number allocated to each Emergency Type. |
Emergency Type Description | This column displays the description of the Emergency Type. |
Custom Roll Type | This column displays the default Custom Roll type, generated when the Emergency Type is initiated in the Staff Orbit app. The Custom Roll Type can also be changed when initiating the emergency in the Staff Orbit app. Options include:
When the ‘Current Class’ option is selected, the program will create Custom Rolls for each subject class currently scheduled according to the Timetable setups. The Student Subject Date Range is also considered when determining the students assigned to each Custom Roll. |
Tolerance for Previous Periods | When the 'Current Class' is selected as the Custom Roll Type, this column shows the number of minutes before the start of the emergency when you want the custom rolls to be generated. This time is used to determine the subject class on which the custom rolls will be based. |
Start Default Message | This column displays the default push notification message that will be populated in the Staff Orbit app users when this Emergency Type is initiated. The Start Default Message can be changed when initiating the emergency in the Staff Orbit app. |
End Default Message | This column displays the default push notification message that will be populated in the Staff Orbit app users when this Emergency Type has ended. The End Default Message can be changed when initiating the emergency in the Staff Orbit app. |
Action | Click the ‘Pencil’ icon to edit the Emergency Type. Click the ‘Bin’ icon to delete the Emergency Type. |
Adding a new Emergency Type
Click the ‘New’ button in the top right corner of the screen to insert a new Emergency Type into the grid.
Fields that require further information | |
Emergency Type ID | This field shows a system-assigned identification number allocated to each emergency type. This field cannot be edited. |
* Emergency Type Description | Use this field to enter a Description of the Emergency Type. Maximum 40 Characters. |
Default Start Message | Enter the default push notification message that will be populated in the Staff Orbit app when this Emergency Type is initiated. The character limitations for this field are based on the ‘Enable Multi-Part Messaging’ settings defined in TASS.web program System Admin > Utilities > API Gateway Maintenance > SMS Gateway.
The Start Default Message can be changed when initiating the emergency in the Staff Orbit app. |
Default End Message | Enter the default push notification message that will be populated in the Staff Orbit app when this Emergency Type has ended. The character limitations for this field are based on the ‘Enable Multi-Part Messaging’ settings defined in TASS.web program System Admin > Utilities > API Gateway Maintenance > SMS Gateway.
The End Default Message can be changed when initiating the emergency in the Staff Orbit app. |
* Custom Roll Type | Use this field to nominate the default way that your attendance rolls will be generated when this Emergency Type is initiated in the Staff Orbit app. Options include:
The Custom Roll Type can be changed when initiating the emergency in the Staff Orbit app. |
Tolerance for Previous Period | This field is only active when ‘Current Class’ has been selected as the Custom Roll Type in the field above. Enter the number of minutes before the start of the emergency that you want to consider when generating Custom Rolls. The system will use this time to determine which subject class the Custom Rolls will be based on. To use the exact time of the Emergency initiation, enter 0. For example:
|
Campus | Use this field to nominate which campus/es will receive notifications when this Emergency Type is initiated. This is a multi-select field. Holding down the 'Shift' key while clicking on your options enables a range selection; holding down the 'Ctrl' key allows individual selection of additional fields. |
Click the ‘Submit New’ button to insert this record into the Emergency Types grid.