EHR - Updates From Staff Kiosk
Overview
The ‘Updates From Staff Kiosk’ program enables you to review updates to employee records that have been submitted by staff from Staff Kiosk Payroll/HR > My Payroll/HR > My Details and Bank Account Details and Staff Kiosk Payroll/HR > My Payroll/HR > UD Areas.
This program can be accessed by navigating to TASS.web Payroll HRM > Employee/HR > Employee Information.
User Security Permissions
Access to this program is controlled by the ‘Updates from Staff Kiosk’ security point in TASS.web System Admin > Users > User Maintenance or TASS.web System Admin > Users > Security Role Permissions. Contact your school’s TASS System Administrator for access.
Access to each section of this TASS.web program is controlled by permissions:
Employee Address Details:
View permission in section Employee/HR on the Employees security point, or
View permission in section Payroll on the Employees security point.
Employee Next of Kin Details:
View permission in section Employee/HR on the Employees security point, or
View permission in section Payroll on the Employees security point.
Employee Bank Details:
View permission in section Payroll on the Payroll Details tab security point.
Employee UD Areas:
View permission in section Employee/HR on the UD Area security point.
View or View and Edit permission for the UD Area.
To enable this function, use TASS.web System Admin > Users > Security Role Permissions or User Maintenance.
About Updates from Staff Kiosk
Staff Kiosk has functionality that allows staff to submit updates for the following information:
Address Details and Next of Kin from Staff Kiosk Payroll/HR > My Payroll/HR > My Details.
Bank Account Details from Staff Kiosk Payroll/HR > My Payroll/HR > Bank Account Details.
UD Areas from Staff Kiosk Payroll/HR > My Payroll/HR > UD Areas.
When new updates have been submitted from Staff Kiosk, users who have been granted permission for this ‘Updates from Staff Kiosk’ program will receive a warning message when they log in to TASS.web.
Example
All updates submitted by staff that have not yet been reviewed and accepted will appear when this program is loaded.
Click the 'Review' link to view all updates for an employee.
Staff Kiosk also lets users submit information via email, with the option to add details to their Employee Record Notes through Staff Kiosk Payroll/HR > Requests. Configure these requests in TASS.web Payroll/HRM > Employee/HR > Setup Information > Employee/HR Setup on the 'TK Requests' tab.
Explanation of Symbols
The updates submitted by the employees have an 'Edit' icon next to them. Hover over this icon to view the value of this record in the database, prior to this request for an update from the parent.
A ‘yellow alert’ icon indicates that the update is a change to existing data.
Accepting or Rejecting Changes
You can accept or reject the changes individually or use the 'Accept All' or 'Reject All' at the bottom of the screen.
Prior to saving the record, it is recommended that you use the 'Print' button to produce a report that provides the details of the area that will be changed.
Click the 'Save' button to commit these updates to the employee record. The updates will not save until all requested updates have been either accepted or rejected.