ATT - Absentee Letter Text Tab (SU)
Use this tab to create a template for Absentee Letters to be sent home to parents when students are away for non-acceptable reasons.
The letter formats include keywords that will be substituted when Student Admin > Attendance > Processing > Absentee Letter Merge is run.
Important!
The keywords are case sensitive and must be entered exactly as shown in the table below.
| Keywords available for substitution | |
|---|---|
[PARNAME] | Parent Names |
[PARADDRESS] | Parent's address |
[ABSENTTYPE] | Absent Type |
[ABSDATE] | Absent Date |
[SALUTATION] | Parent Salutation |
[REASON] | Reason Description |
[NAME] | Student Preferred Name |
[NAME'S] | Student Preferred Name |
[TODAY] | Today's date |
[He/She] | He or She |
[he/she] | he or she |
[His/Her | His or Her |
[his/her] | his or her |
[son/daughter] | son or daughter |
[son's/daughter's] | son's or daughter's |
[him/her] | him or her |
[himself/herself] | himself or herself |
The keyword substitution values above are defined in Community Plus program Setup Information using the 'Genders Setup' program.
Additional gender values (to those above) may exist and be available if your school has defined them.
An example of a template letter.
[TODAY]
[PARNAME]
[PARADDRESS]
Dear [SALUTATION],
This is to inform you that [NAME] was [ABSENTTYPE] on the [ABSDATE] due to [REASON].
At this stage, the school has not received a satisfactory explanation for [his/her] absence.
Could you please acknowledge [he/she] absence by either phoning Mrs Johnson at the school on 216-4356 or alternatively by completing the section below and returning this letter to the school.
Thanking you for your assistance in this matter.
Yours faithfully,
..................................................
Mr B. Smith Dep. Principal
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I acknowledge [NAME]'s absence from school on the [ABSDATE].
.............................................
Signed Parent/Guardian