ACP - Approve EPs
If your payment run includes electronic payments, this is the second stage in the automated payment cycle.
This program is used to approve invoices with a supplier pay type of 'EP' (electronic payments). Approved invoices will then be included and paid using program Finance > Accounts Payable > Payment Cycle > Auto Payments.
Refer to Finance > Accounts Payable > Setup Information > Accounts Payable Setup on the 'EP Setups' tab for recommended processing methodology.
The 'Approve EP's List' screen will display any unpaid invoices included in this payment cycle using program Finance > Accounts Payable > Payment Cycle > Payment Calculator.
The list will be sorted by 'Supplier Name' with the 'Payment Run Total' displayed on top.
To view an individual invoice, click the 'View' link in the 'Action' column for that invoice.
Invoices that have a file attached will display an alert symbol. Click on this to display the file.
Important!
When the program loads, an automatic Bank Account fraud detection check will be performed on all suppliers in the payment run by checking their BSB/Account Number against the latest Bank Account audit log record. Where one or more mismatches is found, a warning icon will be displayed on the toolbar 'Warning: Bank Account Fraud Detection exceptions found – click here for details'. Click on the link to view the 'Exceptions Report'.
| Fields that require further explanation | |
|---|---|
Edit Payable amount | Enter the amount to be paid if you do not want to pay the total amount payable for the invoice. |
Approve | Tick the box to approve the invoice for inclusion in the payment run. To approve a large number of invoices from the list, click on the 'All' button at the top of the screen. Unselect those that are not to be paid in this run. Important! Click on the 'Update' button to refresh the 'Approve EPs List' and set the payments to be made in 'Auto Payments'. If you forget to update, the payment run will be based on the previous list and will not include the invoices you ticked for approval. |
Printing a Payment Register – EPs List
Select the 'Print' icon to produce a listing of the invoices displayed in the 'Approve EP's List' screen.
The 'Print' function allows you to choose the 'destination' of the report. This can be to Adobe® PDF viewer, Microsoft Excel® or Microsoft Word®. Sorting options are available on the left side of the screen.
Use the checkboxes on the right side of the screen to indicate your preference for displaying 'Alternate Row Colours' and 'Table Borders'. These can enhance the readability of the report, but are not available if the listing destination is Excel®.
Extra checkbox options to 'Include Sub-Totals', 'Include Applied Credit/Payments' and 'Include Approved and/or Unapproved' invoices are also available from this screen.