Accounts Payable Setup Checklist
Use this checklist to set up your Accounts Payable — No processing should be commenced until all setups in this guide and General Ledger Setup Checklists (Part 1 to 3) are completed.
Step | Setup Task | Menu Option | Setup Details | Task |
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Important! You must complete the 'General Ledger Setup Checklist (Part 1 – Initial Setup)' in full before starting. |
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1 | Parameters | Finance > Accounts Payable > Setup Information > Accounts Payable Setup on the 'Parameters' tab | Click the 'Edit' icon and complete setup fields on this tab. |
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2 | EP Setups | Finance > Accounts Payable > Setup Information > Accounts Payable Setup on the 'EP Setups' tab. | Click the 'Edit' icon and complete setup fields on this tab. |
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3 | Email Settings | Cold Fusion Server | In the |
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4 | Email Settings | Mail Server | The mail server must allow CF server to Relay. (i.e. allow SMTP commands to be sent from the CF server's IP address.) Please refer to 'Mail Server Requirements'. |
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5 | Supplier Types | Finance > Accounts Payable > Setup Information > Accounts Payable Setup on the 'Types' tab. | *Preloaded. You should decide on Types required and enter them here before entering any Supplier records. |
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6 | Trading Terms | Finance > Accounts Payable > Setup Information > Accounts Payable Setup on the 'Terms' tab. | *Preloaded. You should decide on the Trading Terms required and enter them here before entering any Supplier records. |
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7 | Hold Payments | Finance > Accounts Payable > Setup Information > Accounts Payable Setup on the 'Hold Payments' tab. | *Preloaded. Enter additional Hold Codes as/when required. Do not delete 'NO' code. |
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8 | Tax Codes | Finance > Accounts Payable > Setup Information > Accounts Payable Setup on the 'Tax Codes' tab. | These should have been entered by now — check and enter additional Tax Codes as/when required. |
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9 | Bank Accounts | Finance > Accounts Payable > Setup Information > Accounts Payable Setup on the 'Bank Accounts' tab. | These should have been entered by now — check and enter additional Bank Accounts as/when required. |
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10 | Suppliers | Finance > Accounts Payable > Supplier Info > Suppliers. | Enter 'Supplier' records. |
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11 | Load Opening Balances | Loading Opening Supplier Balances Checklist | There is a separate checklist for loading your opening balances. Please refer to the 'Loading Opening AP Balances' checklist. |
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* Data is preloaded for company code 01 only.