General Ledger Setup Checklist (Part 1 - Initial Setup)
Use this checklist to setup your General Ledger – this should be done prior to commencement of live processing in any financial module.
Step | Menu | Details |
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1 | General Ledger > Setup Information > Company Information | Preloaded*. Enter details for your school. |
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2 | General Ledger > Setup Information > General Ledger Setup on the 'Journal Types' tab | Preloaded*. |
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3 | Account Code Structure General Ledger > Setup Information > General Ledger Setup on the 'General Ledger Structure' tab | Preloaded*. It is strongly recommended that you adhere to the recommended 2-4-2-2 structure. |
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4 | General Ledger > Setup Information > General Ledger Setup on the 'Segments' tab | Preloaded*. Enter additional segments as/when required. |
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5 | Financial Statement Grouping/Consolidation Codes General Ledger > Setup Information > General Ledger Setup on the 'Reporting Codes' tab | Codes for Reporting Code #3 are pre loaded*. Review and modify as required. |
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6 | General Ledger > Setup Information > Years and Periods | Preloaded*. |
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7 | General Ledger > Setup Information > General Ledger Setup on the 'Parameters' tab | Preloaded*. Check/amend all details |
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8 | General Ledger > Setup Information > General Ledger Setup on the 'Tax Codes' tab | Preloaded*. Check/amend all details |
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9 | General Ledger > Setup Information > General Ledger Setup on the 'Group Codes' tab | Preloaded*. Check/amend all details |
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10 | General Ledger > Accounts & Journal Info > Accounts | Exhaustively check your GL Chart of Accounts in the prescribed Excel upload format. Use the upload function to load your Chart of Accounts. Check and enter additional accounts as required. |
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11 | General Ledger > Setup Information > General Ledger Setup on the 'Bank Accounts' tab | Add your bank account(s) |
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12 | Move to the next General Ledger Setup guide. General Ledger Setup Checklist (Part 2 – Loading Opening Balances) |
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* Data is preloaded for company code 01 only.