General Ledger Setup Checklist (Part 1 - Initial Setup)
Use this checklist to setup your General Ledger – this should be done prior to commencement of live processing in any financial module.
Step | Menu Path | Details | ✅ |
1 | TASS.web Finance > General Ledger > Setup Information > Company Information | Preloaded*. Enter details for your school. | 🔲 |
2 | TASS.web General Ledger > Setup Information > General Ledger Setup on the 'Journal Types' tab | Preloaded*. Enter journal codes other than the pre-loaded codes. | 🔲 |
3 | TASS.web General Ledger > Setup Information > General Ledger Setup on the 'General Ledger Structure' tab | Account Code Structure Preloaded*. It is strongly recommended that you adhere to the recommended 2-4-2-2 structure. This can be pre-loaded with the default Department of Education (DoE) numbers loaded into the 'Chart' section of the GL Structure. | 🔲 |
4 | TASS.web General Ledger > Setup Information > General Ledger Setup on the 'Segments' tab | Preloaded*. Enter additional segments as/when required. Generate a printout of these segments by clicking on the 'Print' icon displayed at the top of the tabbed window. | 🔲 |
5 | TASS.web General Ledger > Setup Information > General Ledger Setup on the 'Reporting Codes' tab | Financial Statement Grouping/Consolidation Codes Codes for Reporting Code #3 are pre loaded*. Review and modify as required. Generate a printout of these reporting codes by clicking on the 'Print' icon displayed at the top of the tabbed window. | 🔲 |
6 | TASS.web General Ledger > Setup Information > Years and Periods | Preloaded*. | 🔲 |
7 | TASS.web General Ledger > Setup Information > General Ledger Setup on the 'Parameters' tab | Preloaded*. Check/amend all details. | 🔲 |
8 | TASS.web General Ledger > Setup Information > General Ledger Setup on the 'Tax Codes' tab | Preloaded*. Check/amend all details. | 🔲 |
9 | TASS.web General Ledger > Setup Information > General Ledger Setup on the 'Group Codes' tab | Preloaded*. Check/amend all details. Generate a printout of these group codes by clicking on the 'Print' icon displayed at the top of the tabbed window. | 🔲 |
10 | TASS.web General Ledger > Accounts & Journal Info > Accounts | Exhaustively check your GL Chart of Accounts in the prescribed Excel upload format. Use the upload function to load your Chart of Accounts. Check and enter additional accounts as required. Generate a printout of your Chart of Accounts by clicking on the 'Print' icon displayed at the top of the window. Important! For the initial setup, you must leave the 'Cashbook Installed' and 'Post to Suspense' boxes unchecked. Important! A GL Account must have been defined for your bank account(s) prior to setting up your bank account(s). | 🔲 |
11 | TASS.web General Ledger > Setup Information > General Ledger Setup on the 'Bank Accounts' tab | Add your bank account(s). | 🔲 |
12 | General Ledger Setup Checklist (Part 2 – Loading Opening Balances) | Move to the next General Ledger Setup guide. General Ledger Setup Checklist (Part 2 – Loading Opening Balances) | 🔲 |
* Data is preloaded for company code 01 only.