SLS - Stock Receipts
School Shop Stock Receipts Overview
This is a multi-purpose program that allows you to:
- Search for existing stock receipt records using specific criteria.
- Produce a screen list of existing stock receipt records that also provides the ability to drill-down and view more details on individual stock receipt records.
- Print, export to Excel® or Word® the list of stock receipts returned by your search.
- Add a new stock receipt.
- Post stock receipts (to update 'Quantity on Hand', 'Last Cost' and 'Average Cost' for stock records that have new receipt transactions).
Important!
This program will automatically check for any unposted stock receipts or adjustments when you click the 'New' button. If it detects any, it will redirect you to the 'Unposted Stock Receipts List' or the 'Unposted Stock Adjustment' screen as opposed to the stock receipts search screen. Use these screens to check and post the transactions.
Use the 'Print' button at the top of the screen to create a listing. After checking this, click on the 'Post' button. You will need to tick the checkbox to acknowledge 'Have you printed the Stock Receipt (or Adjustment) Listing and checked these Stock receipts (or Adjustments)?' then the 'GO' button to post these transactions.
After selecting the 'Print' button, Use the 'Export Merge File' option to create a file suitable for merging into a stock receipt label format. The merge file created includes 'code', 'description', 'stock group', 'selling unit of measure', 'barcode' and 'new sell price'.
Adding a Stock Receipt
Click the 'New' icon to display a blank 'Stock Receipt Details' screen.
The focus will be on the 'New' icon when this screen loads, so you can press the 'Enter' key instead of clicking the 'New' icon.
For more information on adding a stock receipt, refer to section 'Stock Receipts Details Screen' (below).
Viewing Existing Stock Receipts
Stock Receipts Search Screen
The search screen provides the facility to search for existing stock receipts using various search fields.
Click the 'GO' button (or press 'Enter') to execute the search and display the 'Stock receipt List' screen with the matching records.
Stock Receipts List Screen
This list screen displays the stock items matching your search criteria initially sorted by receipt date.
The records on this screen can be re-sorted by clicking on the heading links above the Stock Receipt List.
Click on the 'View' Action link to access the stock receipt record.
Select the 'Print' icon to generate a report of the stock receipt records currently displayed.
Various sorting and formatting options are displayed, and you can select the type of file and layout you wish to use.
Stock Receipts Details Screen
| Fields that require detailed information | |
|---|---|
Stock Code | This is the stock code that relates to this receipt. Use the 'lookup' if you do not know the code (when adding a new stock receipt). Important! When adding a stock receipt record if there are unposted stock receipt records for this stock record then the following message will be displayed 'An unposted Stock Receipt already exists for this stock code – click OK to display it.' When 'OK' is clicked, the existing unposted stock receipt record will be loaded in edit mode. |
Supplier | This is the supplier from whom the item was purchased. Use the 'lookup' if you do not know the code (when adding a new stock receipt). |
Invoice No. | The supplier's invoice number. |
Quantity Received | You can enter a negative quantity to reflect stock returns. |
Unit Cost (excl tax) | The cost (excluding tax) per unit of this new stock. |
New Sell Price (excl tax) | This allows the selling price of these units to be updated. If for example, the 'Unit Cost' has risen, you may need to increase the selling price. |
Date Received | This will default to the current system date. It can be overridden if you are postdating transactions. |