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School Links (Maintain)

Overview

The 'School Links (Maintain)' program provides a tool for publishing URLs and other electronic documents to staff, parents, and students via TASS Portal Products and Orbit Mobile applications.

This program can be accessed by navigating to the Staff Kiosk Links menu.

A ‘School Link’ can be a digital file, such as a Word®, PDF, or Excel® file (PDF format recommended), or a hyperlink to a website. You can add both of these School Link options to the following TASS products:

  • Staff Kiosk: School Links appear in the Links top menu (for users with the relevant Portal Security Permissions).

  • Staff Orbit: School Links can be configured to appear as standalone links in the Staff Orbit app's side menu or under the ‘School Links’ option (in the side menu).

  • Parent Lounge: School Links appear in the School Links top menu (for users with the relevant Portal Security Permissions).

  • Parent Orbit: School Links can be configured to appear as standalone links in the Parent Orbit app's side menu, or under the ‘School Links’ option (in the side menu), as a Quick Link on the homepage, or as a Homepage Tile/Icon.

  • Student Café: School Links appear in the School Links top menu (for users with the relevant Portal Security Permissions).

Click here for an Administrator Note.

User Security Permissions

Access to this program is controlled by the ‘School Links (Maintain)’ security permission point in TASS.web System Admin > Users > Portal Security Permissions for Staff Kiosk.

For staff, students, and/or parents to view a School Link in Staff Kiosk, Parent Lounge, and Student Café, access to the link must also be granted in TASS.web System Admin > Users > Portal Security Permissions for Staff Kiosk, Student Cafe or Parent Lounge.

For staff, students, and/or parents to view a School Link in Staff Orbit, Parent Orbit, and Student Orbit mobile apps, the relevant OAuth Scope API Access checkboxes must be enabled for the relevant app in TASS.web System Admin > Utilities> API Gateway Maintenance on the ‘OAuth2 API Applications’ tab.

Maintain School Links Grid

The ‘Maintain School Links' grid provides a snapshot of all configured links, including each School Link Category, Sort Order, Portals/Apps where the link appears, and campus details if applicable.

From the Action column, you can click the ‘Edit’ link to view or modify a school link's details, or click ‘Delete’ to remove the link.

Temporarily remove a link from portals by unchecking its ‘Available In' box in edit mode. Use 'Delete’ to remove it permanently.

To add a new School Link, click on the 'Add School Link' button.

When the ‘Add School Link' button is clicked, the 'Create School Link’ screen appears with the following fields:

Fields that require further explanation

* Category

Select the appropriate ‘Category’ for the School Link to be grouped within.

School Links appear in these categories when viewed in Staff Kiosk, Parent Lounge, Student Café and certain areas of the Staff Orbit, Parent Orbit and Student Orbit mobile apps.

Use Staff Kiosk Links > School Link Categories (Maintain) to set up and maintain the 'Categories' that become available in this drop-down list.

Examples of categories might be:

  • Policies

  • Newsletters

  • Maps

* Sort Number

Specify the sort number to control the order of links within each category.

This feature is currently available in Staff Kiosk, Staff Orbit, Parent Lounge and Parent Orbit. The ability to sort links in Student Cafe will be available soon.

* Link Label

Enter the School Link title that will be displayed to the users.

If the School Link has been configured as a ‘Homepage Tile’ in Student Orbit and Parent Orbit, the label derives from the tile name, not the link name. You can configure homepage tiles in the relevant program under the TASS.web System Admin > Orbit menu.

Link URL

If you want the School Link to open a particular website, enter the URL.

The specified URL must be accessible (i.e., do not specify local URLs or addresses if users will access it from outside the network).

Attachment

If you want the School Link to open a digital file, select the 'Choose File' button and choose the digital file from your local directory. This can be a digital file, such as a Word®, PDF, or Excel® file (PDF format recommended).

Target

This field applies only to School Links with a defined Link URL. All attachments download instead of opening in browser windows.

Embedded within the application window (URL Only)

When the user opens the link from Staff Kiosk, Parent Lounge or Student Café, the banner and top menu will still be displayed, and the Link URL will open in the section below.

New Browser Window

When the user opens the link from Staff Kiosk, Parent Lounge or Student Café, a new browser window is opened, and the Link URL is displayed.

* Available In:

Select the appropriate checkbox(es) to make this School Link potentially available to users in TASS Portal Products and/or the Orbit Mobile apps.

Teacher Kiosk

This option references 'Teacher Kiosk'.  From Version 53 'Teacher Kiosk' was renamed 'Staff Kiosk'.

Select this checkbox to activate the link in:

  • The Staff Kiosk Links menu (for users with the relevant Portal Security Permissions to access it).

  • The Staff Orbit School Links (located in the side menu).

Select the ‘Staff Orbit Side Menu’ checkbox for the link to appear as a standalone link in the Staff Orbit side menu.

Student Café

Select this checkbox to activate the link in:

  • The Student Café School Links menu (for users with the relevant Portal Security Permissions to access it).

  • The Student Orbit School Links (located in the side menu).

Select the ‘Student Orbit Quicklink’ checkbox for the link to appear as a Quick Link on the Student Orbit app homepage.

Select the ‘Student Orbit Side Menu’ checkbox for the link to appear as a standalone link in the Student Orbit side menu.

Parent Lounge

Select this checkbox to activate the link in:

  • The Parent Lounge School Links menu (for users with the relevant Portal Security Permissions to access it).

The 'Include in URL' checkboxes allow you to append unique parent-related data to a URL Link to pass sensitive information through to another (non-TASS) product for login authentication.

Click here for more information.

The 'Include in URL' options allow for the following details to be included in URLs:

  • Include Parent Code in URL (The default TASS database field is 'parent_code’)

  • Include Parent ID in URL (The default TASS database field is ‘parent_id’)

  • Include Split Family Number in URL (The default TASS database field is ‘sfa_number’)

  • Include BPAY Reference Number in URL (The default TASS database field is ‘bpay_reference’)

  • Include Company Code in URL (The default TASS database field is ‘company_code’)

By enabling 'Include in URL' options, you are acknowledging that sensitive parent information can be transferred via a URL to a third-party software system. It is important that you complete an internal security review/analysis of appending sensitive parent information to a school link URL.

Include in Parent Orbit App

Select this checkbox to activate the link in:

  • The Parent Orbit School Links (located in the side menu).

  • Staff Kiosk System Admin > Orbit > Parent Orbit Setup on the ‘Homepage Tiles’ tab.

Select the ‘Quicklink’ checkbox for the link to appear as a Quick Link on the Parent Orbit app homepage.

Select the ‘Side Menu’ checkbox for the link to appear as a standalone link in the Parent Orbit side menu.

For staff, students, and/or parents to view the School Link in Staff Kiosk, Parent Lounge, and Student Café, user access to the link must also be granted in TASS.web System Admin > Users > Portal Security Permissions for Staff Kiosk, Student Cafe or Parent Lounge.

For School Links to appear in the Staff Orbit, Parent Orbit, and Student Orbit mobile apps, the School Link-related OAuth Scope API Access must be enabled in TASS.web System Admin > Utilities> API Gateway Maintenance on the ‘OAuth2 API Applications’ tab for the relevant app, and additional configurations may also be required in the relevant app setup program in TASS.web System Admin > Orbit.

Campus

Select a campus in this field if the School Link applies only to a particular campus. Assigning a 'Campus' to a School Link restricts its availability in Student Café (and Parent Lounge) to students who are enrolled or current students at that campus.

Click ‘Save’ to create a new school link, or ‘Update’ to save changes made to an existing school link.

Related Resources

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