PAS - Details Listing
Past Students Details Listing Overview
This is a multi-purpose listing that allows you to generate detailed reports based on past student information.
This report/export has extensive options that can be activated via run-time settings. These settings can be saved as your own report 'Configuration' profiles. A report 'Configuration' that you create can't be accessed by another user — and vice versa. This is because each 'Configuration' is dependent on the individual user's security permissions that determine the fields that can be included.
To use a previously saved report configuration, select it from the 'Use a Previously Saved Configuration' picklist and click 'Next'.
The 'Use a previously saved configuration' picklist will only be available if a saved configuration exists.
To create a new configuration, click the 'Next' button without selecting an option from the 'Use a Previously Saved Configuration' picklist.
Enter your runtime options for the program.
To save the runtime options that you have entered as a re-usable report configuration, enter a meaningful description into the 'Save this Configuration as' field on the 'Process' or 'Print' tab.
You can delete a report configuration by selecting it from the picklist, clicking the 'Next' button, and then clicking the 'Delete' option.
You can modify an existing configuration by selecting it, making the necessary changes to the run-time options, then clicking 'GO' on the 'Process' or 'Print' tab. You need to ensure the 'Save this Configuration as' field is populated with the report configuration name. This field is populated automatically when an existing configuration is selected.
General Tab
Use the field on 'General' and 'User Defined' tabs to filter the past student records displayed in the report.
These tabs are similar to those described in the Student Admin > Past Students > Student Information > Past Students.
The date picker calendar icons, displayed in the 'General' tab, are date range pickers and allows the entry of a date range, e.g. All past students with a 'Date of Birth' date between 01/01/06 and 31/12/06.
Selected fields in the 'General' and 'User Defined' tabs allow multiple selections.
Holding down the 'Shift' key while clicking on your options permits a range selection, holding down the 'Ctrl' key enables selection of discrete (individual) criterion.
Important!
To exclude deceased past students use the 'Date of Death' range selector and choose the 'is null' option.
Print Tab
Sort By
The default is for the report to sort by 'Student Code'.
Alternatively, you can elect to sort by 'Surname' or 'Entry Year'.
Formatting Options
Choose the 'destination' of the report. This can be to Adobe® PDF viewer, Microsoft Excel®, Microsoft Word® or a screen with hyperlinks.
The 'Screen with Hyperlinks' format is best if you need to 'drill-down' to further information.
Use the checkboxes on the right side of the screen to indicate your preference for displaying 'Alternate Tow Colours' and 'Table Borders'. These can enhance the readability of the report but are not available if the listing destination is Excel®.
Additional Fields
Select 'Additional Fields' to include in the listing by highlighting them with a mouse click. The 'Code/Surname', 'Name/Preferred', 'Address & Phone Info', 'Occupation' and 'Updated By/On' fields are automatically included and are not available for selection.
Holding down the 'Shift' key while clicking on your options permits a range selection, holding down the 'Ctrl' key allows individual selection of additional fields.
Report Title
This field can be used to enter an alternative name for this report.
Save this Configuration as
If this field is populated with a value and you click 'GO', the current report/export settings will be saved using the configuration name entered in this field.