PAR - Parent Information Forms
Overview
The Parent Information Forms program generates a form to send to parents so that they can verify the following data:
Name of Parent/Caregiver 1.
Name of Parent/Caregiver 2.
Address information (any of the 20 available address blocks can be included)
SMS notification preferences
Student name, date of birth, year, class and boarder status details.
The form can be generated as a hardcopy or sent via email to parents.
The message that appears on the form (with instructions for the parents on how to use and respond to the form) is school definable free form text.
Parent, Parent UD, Student, Student UD Tab
You can use any combination of fields on the 'Parent', 'Account Details', 'Parent User Defined', 'Student' or 'Student User Defined' tabs to select the parents for whom you need to produce information forms.
The 'Date of Entry Cut-off' field on the 'Student' tab can be used to exclude students who have been transferred in from enrolments with a future date of entry, e.g. students who are starting next year.
The date picker 'Calendar' icons displayed on the 'Parent' and 'Student' tab are date range pickers and allowing the entry of a date range, e.g. All parents with a 'Last Updated On' date between 01/01/10 and 31/12/10.
Selected drop-down list fields on all tabs allow multiple selections. Holding down the 'Shift' key while clicking on your options permits a range selection, holding down the 'Ctrl' key enables selection of discrete (individual) criterion.
On the 'Parent' tab you use a combination of the 'Status' field and the 'Status Options' to determine the status of parents to include on your report.
Message Tab
Use this tab to enter the message that will appear directly under the 'PARENT INFORMATION' heading on the form. This is a 500-character field with a spell-checking facility.
Print Tab
Fields that require further explanation | |
|---|---|
Sort By | This option will allow you to nominate to print the parent information forms in 'Parent Code', 'Parent Surname', 'Year Group (oldest student)' or 'Year Group (youngest student)' order. |
Export to PDF | The information forms will always print using Adobe® PDF. |
Deliver via email where possible | This option will generate information forms via email for parents where the parent record has a valid email address in the default address. It will not generate a printed form to PDF for the parents who have an email generated. If you have selected a range of forms to print, the program will automatically generate printed forms to PDF for parents without email addresses on their master record. |
Format for “Back to Back” printing | Back to back printing will print a blank page at the end of each form if it contains an odd number of pages. This ensures that each subsequent form in the print batch will not start on the back of another parent's form. |
Include addresses where no details specified | The default for this is ticked. Untick this checkbox to exclude address blocks where there is no information stored for the parent. |
Include SMS information | The default for this is unticked. Tick this checkbox to include the parents' mobile details and preferences for SMS messaging. For more information about this facility, refer to TASS.web Student Admin > Parent Records > Processing > Generate/Send SMS Messages and TASS.web Student Admin > Attendance > Processing > Generate/Send SMS Notification. |
Include Lines for Employer Details | Tick this checkbox to include a line underneath the 'Occupation' field in the parent details section of the form. This provides parents with a space to enter their employer details. |
Subject Line for Email | Use this field to enter the text that will appear in the email 'Subject' line for forms being sent via email. |
Attachment Email | You would use this to include an additional form or information sheet for parents who will receive their Parent Information Form via email. Create a suitable document and save it as a PDF. Use the 'Browse' button to attach it to the parent's email. The parent will then receive an email with two PDF attachments. One being the Parent Information Form and the second being the attachment made in this field. |
Select the addresses to include on the parent forms by highlighting them with a mouse-click.
If an address type is not selected the default address as defined in TASS.web Student Admin > Parent Records > Setup Information > Parent Records Setup will be displayed.
Holding down the 'Shift' key while clicking on your options permits a range selection, holding down the 'Ctrl' key allows individual selection of additional fields.