How to Upload YTD Opening Balances
This guide would be used by schools that implement the payroll during the tax year and need to upload year-to-date balances from their old payroll for each employee so that PAYG Payment Summaries generated from TASS.web will show amounts for the full year.
Important! The steps in this checklist must be done immediately after completion of a Month End pay run.
Step | Menu Path | Details | โ | ||||||||
1 | TASS.web Payroll HRM > Payroll > Setup Information > Payroll Calendar. | Create a new date in the payroll calendar. Select the appropriate calendar to modify by clicking the 'Update' link in the 'Action' column. | ๐ฒ | ||||||||
2 | TASS.web Payroll HRM > Payroll > Setup Information > Payroll Calendar. | Note the 'Period End Date' and the 'Cycle' for the last pay period with a 'D-Done' status (Note โ it must have Cycle 'M' (month)). If the 'New Date' button is not visible you should check that there are no timesheets loaded for this payroll. | ๐ฒ | ||||||||
3 | TASS.web Payroll HRM > Payroll > Setup Information > Payroll Calendar. | There are special Paycodes for YTD opening balances as follows:
Important! Where there are amounts that must be shown separately on PAYG Payment Summaries then you must use the actual Paycodes that are already set up for these to load the opening balance. Examples include โ Allowances, Deductions, Lump Sum A, B, D or E amounts, ETP amounts, ETP tax. | ๐ฒ | ||||||||
4 | Prepare the upload file in MS Excelยฎ and save to Refer to TASS.web Payroll HRM > Payroll > Pay Run Preparation > Timesheets for details on the Timesheet Upload file format. | ๐ฒ | |||||||||
5 | TASS.web Payroll HRM > Payroll > Pay Run Preparation > Timesheets. | Click on the 'Upload Timesheets' icon. Make the following selections to complete this upload:
Important! Print and check the Upload Report generated. | ๐ฒ | ||||||||
6 | TASS.web Payroll HRM > Payroll > Pay Run Preparation > Calculate Pays. | Calculate the pays. | ๐ฒ | ||||||||
7 | TASS.web Payroll HRM > Payroll > Pay Run Preparation > Edit Listing. | Run the Edit Listing report.
| ๐ฒ | ||||||||
8 | Complete this 'Opening Balances' pay run as you would for a normal pay run. Important! The Opening Balances for Reportable Employer Superannuation for each employee must be collated from your old payroll system. These amounts must be manually entered onto PAYG Payment Summary records during the End of Year processes. Refer to 'How to generate PAYG Payment Summaries' Step 6. | ๐ฒ | |||||||||
9 | TASS.web Payroll HRM > Payroll > Setup Information > Payroll Setup. | Select 'Paycodes' tab. Edit Paycodes '950', '951' and '952' and uncheck the 'Timesheet Entry Allowed' option. | ๐ฒ |