How to Change an Employee from Casual to Full Time
Use this guide to correctly change an employee from Casual to Full Time in TASS.web Payroll HRM. It walks you through updating their employment status, pay rate and base hours, enabling automatic pay, adjusting permanent pays from casual to ordinary, and checking or adding the correct leave accruals (including Long Service Leave where required). Following these steps ensures the employee is paid accurately and that leave and service years are calculated from the correct full-time commencement date.
Step | Menu Path | Details | ✅ |
1 | TASS.web Payroll HRM > Payroll > Employee Information > Employees on the 'General' tab. | Change the 'Employment Status' on the 'General' tab and change the 'Employment Status' field to 'Full Time'. | 🔲 |
2 | TASS.web Payroll HRM > Payroll > Employee Information > Employees on the 'Payroll Details' tab. | Change the 'Rate Code' on the 'Payroll Details' tab and change the 'Rate Code' field to '1 – Ordinary'. | 🔲 |
3 | TASS.web Payroll HRM > Payroll > Employee Information > Employees on the 'Payroll Details' tab. | Change the 'Base Hours' on the 'Payroll Details' tab and change the 'Base Hours' to the appropriate amount. Eg: 76 for an administration person on a fortnightly payroll or 60 for a teacher on a fortnightly payroll. | 🔲 |
4 | TASS.web Payroll HRM > Payroll > Employee Information > Employees on the 'Payroll Details' tab. | Check the 'Automatic Pay' box on the 'Payroll Details' tab. | 🔲 |
5 | TASS.web Payroll HRM > Payroll > Employee Information > Employees on the 'Permanent Pays' tab. | Edit the employee's permanent pay details on the 'Permanent Pays' tab. Delete the casual pay code (if one already exists) and add ordinary pay. | 🔲 |
6 | TASS.web Payroll HRM > Payroll > Employee Information > Employees on the 'Accruals' tab. | Check the employee's leave accruals on the 'Accruals' tab. You must ensure that the leave accruals the employee will be entitled to as a full-time employee are displayed in this tab. If an accrual is not present, you should add it and enter the 'Commencement Date' as the date the employee commenced as a full-time employee. | 🔲 |
Important!
If the employee was not entitled to Long Service Leave as a casual, but they will be as a full timer, you must enter both 'LSN' (Long Service – Non current) and 'LSC' (Long Service – Current) codes.
Important!
If step 6 is not done, accruals will not calculate correctly because the system will use the employee's start date to derive the number of service years and anniversary. However, doing step 6 means that the number of service years and anniversary will be derived from the employee's accrual 'commencement date'.