How to Change an Employee from Casual to Full Time
Item | Menu Option | Details | ✅ |
|---|---|---|---|
1 | Payroll > Employee Information > Employees | Change the 'Employment Status' on the 'General' tab and change the 'Employment Status' field to 'Full Time'. | |
2 | Payroll > Employee Information > Employees | Change the 'Rate Code' on the 'Payroll Details' tab and change the 'Rate Code' field to '1 – Ordinary'. | |
3 | Payroll > Employee Information > Employees > 'Payroll Details' tab | Change the 'Base Hours' on the 'Payroll Details' tab and change the 'Base Hours' to the appropriate amount. Eg: 76 for an administration person on a fortnightly payroll or 60 for a teacher on a fortnightly payroll. | |
4 | Payroll > Employee Information > Employees > 'Payroll Details' tab. | Check the 'Automatic Pay' box on the 'Payroll Details' tab. | |
5 | Payroll > Employee Information > Employees > 'Permanent Pays' tab. | Edit the employees permanent pay details on the 'Permanent Pays' tab. Delete the casual pay code (if one already exists) and add ordinary pay. | |
6 | Payroll > Employee Information > Employees > 'Accruals' tab. | Check the employee's leave accruals on the 'Accruals' tab. You must ensure that the leave accruals that the employee will be entitled to as a full timer are displayed in this tab. If an accrual is not present, you should add it and enter the 'Commencement Date' as the date the employee commenced as a full time employee. |
Important! If the employee was not entitled to Long Service Leave as a casual, but they will be as a full timer, you must enter both 'LSN' (Long Service – Non current) and 'LSC' (Long Service – Current) codes.
Important! If step 6 is not done, accruals will not calculate correctly because the system will use the employee's start date to derive the number of service years and anniversary. However, doing step 6 means that the number of service years and anniversary will be derived from the employee's accrual 'commencement date'.