Change Logs Grid

Overview

This Change Logs Grid is used to view and export a log of changes that have been made across a range of programs, such as when information is added, edited, or deleted.

The program opens at the current date by default and displays data from all Sources. Each row contains a 'View' action to access the further details of the change record.

Change Logs Grid fields

Source

The Source of the program where the change was made, from the following areas:

Employee
Student Absence
Student
Person (Community Plus)
Enrolled Student
Parent
Parent Address
Enrolled Parent
Student Medical (General, Notes, Conditions, Attachments)
Student Illness/Daily Log (Student Illness/Illness Self Registration, Student Illness Notes)
Student UD Area
Role Permissions
Role Assignments
User Assignments
User Permissions

Company

The Company code of where the change was made, where you have multiple companies set up.

To view Role Permissions, Role Assignments, Users Assignments and User Permissions, select ‘No Company, N/A’ or ‘All Companies’ in the ‘Company’ filter.

Entity Code

The code of the Student, Parent, Employee or Person Number for which the change has made for.

Type

The Type of the change:

Insert
Update
Delete
Base Record
Validate

Product

The Product that the change was made in:

ASR - Attendance Self Registration
ISR - Illness Self Registration
PL - Parent Lounge
PRS - Change made by TASS
TASS - TASS.web
TK - Staff Kiosk

Reference

Some Source areas have their own reference codes which indicate further information about the change.

Source	Product	Reference Code - origin of the change
Student Absences	ASR	DEPART - a Departing/Early Departure entry was made through the Attendance Self Registration portal. LATE - a Late Arrival entry was made through the Attendance Self Registration portal. RETURN - a Returning entry was recorded through the Attendance Self Registration portal.
	PL	PLACK - Parents have acknowledged the absence in Parent Lounge.
	TASS	ABSENT - change was made in the Student Absence Entry program. ABSLET - when 'Update Parent Notified to Yes' option is ticked and letters printed in Absentee Letter Merge program. BEDIT - change was made to recurring absences in the Bulk Absentee Entry program. BENTRY - change was made in the Bulk Absentee Entry program. DAIINQ - change was made in the Daily Inquiry program. PLNOTI - change was accepted through the Notifications from Parent Lounge program. SMSNOT - SMS was sent through the Generate/Send SMS Notifications program. STUATT - change was made in the Student Attendance program 'Absences' tab.
	TK	CLROLL - change was made through Class Rollcall in Staff Kiosk.
Students	API	IDMAPI - change was made through the Identity Management API.
Students	TASS	ADVYGR - when the Advance Student Year Groups program is run. ENTDOL - change was made through the Enter DOL for Seniors program. SBGRID - change was made in the Student Billing Grid program. SCLIC - change was made in the Student Cafe Licences program. STGRID - change was made in the Students Grid Entry program. STUD - change was made in the Student Record program. TFPAST - when the Transfer Students to Past program is run. TFCURR - when the Transfer to Current program is run. UPLAPI - change was made through the Data Upload Utility API. UPLOAD - change was made through the Data Upload Utility program.
Enrolled Students	API	ENRAPI - change was made through the Online Enrolments API.
Enrolled Students	TASS	ENGRID - change was made in the Student Enrolments Grid program. ENRAPP - change was made through the Online Enrolments Applications program. ENROL - change was made in the Enrolled Student program. PARENT - a 'Move' change was made on the Parent Record. REINST - change was made in the Reinstate an Enrolment program. TFRCUR - when the Transfer to Current program is run. UPLOAD - change was made through the Data Upload Utility program. WSHEET - change was made in the Enrolments Worksheet program.
Parents	TASS	BPAYPA - change was made to Parent BPay parameters. ENTDOL - change was made through the Enter DOL for Seniors program. FLGTRN - change was made through the Flag Transactions program. GLNAME - change was made in Community Plus through the Display Names Setup program Global Update. IDMAPI - change was made through the Identity Management API. PARENT - change was made on the Parent Record. PAGRID - change was made through the Parent Grid Entry program. PARLIC - change was made through the Parent Lounge Licences program. RECEIP - change was made through the Receipts program. REMIND - when the Overdue Reminders program is run with 'Update Reminder Level' ticked. TFRCUR - change was made through the Transfer to Current program. UPDPL - Occupations change was accepted through the Updates from Parent Lounge program. UPLUTL - change was made through the Data Upload Utility program.
Enrolled Parents	TASS	ENRAPP - change was made through the Online Enrolments Applications program. ENROL - change was made to the General or Parent UD tabs in an Enrolled Parent Record. ENRPAR - New Enrolled Parent details were added. GLNAME - change was made in Community Plus through the Display Names Setup program Global Update. PARENT - a 'Move' change was made on the Enrolled Parent Record. REINST - change was made in the Reinstate an Enrolment program. TFRCUR - change was made through the Transfer to Current program. UPLUTL - change was made through the Data Upload Utility program.
Parent Addresses		BULKAV - when the Bulk Address Validation program is run. COMM - change was made to the Deceased field in Community Plus. PARENT - change was made for an address on the Parent Record. UPDPL - change was accepted through the Updates from Parent Lounge program. UPLUTL - change was made through the Data Utility Upload program.
Student Medical	TASS	SMCATT - change was made to Student Medical Conditions Attachments. SMCGEN - change was made to Student Medical Conditions General. SMCMED - change was made to Student Medical Conditions Medication. SMCNOT - change was made to Student Medical Conditions Notes. STMCNO – change was made to Student Medical Confidential Notes. STMCNU - change was made to Student Medical Confidential Notes Upload. STMEPL – change was made to Student Medical Update from Parent Lounge. STMNOT – change was made to Student Medical Notes. STMNOU – change was made to Student Medical Notes Upload. STUDMED – change was made to Student Medical General.
Student Illness/Daily Log	TASS	STMILL – change was made to the Student Illness record. STMILN – change was made to a Student Illness record in the 'Illness Notes' field.
Student Illness/Daily Log	ISR	STMISR – change was made to the Student Illness record.
Student UD Areas		STUD - change was made in the ‘Students’ screen. ENROL - change was made in the ‘Enrolled Students’ screen. UPGRID - change was made in the ‘Students Enrolments Grid’ screen. UPLOAD - change was made through the Students ‘Upload UD Areas Data’ program or the Data Utility Upload program. UPLAPI - change was made through the Data Upload Utility API. TFRCUR - change was made through the ‘Transfer to Current’ program. UPDPL - change was accepted through the 'Updates from Parent Lounge' program.

Update By

Where the change has been made by a TASS.web user, their code will display.

Update On

The date and time that the change was made.

Remote Host,
Remote Address,
HTTP User Agent

Details of the connection of the user.

Action

Click 'View' to see the Change Log Details screen of a change record.

Both the Current and Previous data shows, and where data has been edited, the row header text will display in red.

Filters

The program opens at the current day and displays all data by default. Use the filters to manipulate which data appears onscreen:

Date Range
Source
Company
Type
Product

Search

Certain entries may be searched to filter the results, within the selected date range, such as Entity Code, Reference, Update By, Remote Address.

Print

Click Print to generate an Excel listing of the entries currently displayed in the grid.

Change Logs Grid Security

The following permission points are applicable to enable users to view the Change Logs Details:

Source	Permission Points
Change Logs Grid Program	Administration --Change Logs Grid
Employee	Payroll: -- Employees (View) -- Payroll Details tab (View)
Student Absence	Attendance: -- Student Attendance (View)
Student	Student Records: -- Students (View) -- Billing tab (View)
Person (Community Plus)	Community Plus -- People, People Search Results (View) -- Person UD tab (View)
Enrolled Student	Enrolments: -- Enrolments / Enrolled Student (View) -- User Defined tab (View) Students: -- Billing tab
Parent	Parent Records: -- Parents (View) Parent Accounts: -- Account Details tab (View)
Parent Address	Parent Records: -- Parents (View)
Enrolled Parent. Enrolled Parent Address	Enrolments -- Enrolments/Enrolled Parent (View)
Student Medical General	Medical Records -- Student Medical (View) -- Immunisations tab -- Practitioners tab -- Supplementary Info tab -- Asthma Management tab -- Illness tab
Student Medical Notes	Medical Records -- Student Medical (View) -- Notes tab (View)
Student Medical Confidential Notes	Medical Records -- Student Medical (View) -- Confidential Notes tab (View)
Student Medical Conditions, Student Medical Conditions Attachments, Student Medical Conditions Medication, Student Medical Conditions Notes	Medical Records -- Student Medical (View) -- Medical Conditions tab (View)
Student Illness Daily Log, Student Illness Daily Log Notes	Medical Records -- Student Illness/Daily Log (View)
Student UD Area	Student Records: -- UD Areas tab (View)
Role Permissions Role Assignments User Assignments User Permissions	Administration – User Maintenance (View)