Change Logs Grid

Overview

The ‘Change Logs Grid’ program is used to view and export a log of data changes across a range of programs, such as when information is added, edited, or deleted.

It can be accessed by navigating to TASS.web System Admin > Utilities.

Example

Click here for an Administrator Note.

User Security Permissions

Access to this program is controlled by the ‘Change Logs Grid’ security point in the ‘Administration’ section of TASS.web System Admin > Users > User Maintenance or TASS.web System Admin > Users > Security Role Permissions.

To access Sources, the user must also have the appropriate security point assigned to the Source or program area that contains the data. See the table below for more information.

Contact your school’s TASS System Administrator for access.

Source

User Permissions Section and Security Points

Employees

Payroll

Employees (View)
--- Payroll Details tab (View)

Student Absences

Attendance

Student Attendance (View)

Students

Student Records

Students (View)
--- Billing tab (View)

Absentee Reasons

Attendance

Attendance Setup
--- Absentee Reasons tab

Persons

Community Plus

People, People Search Results (View)
--- Person UD tab (View)

Enrolled Students

Enrolments

Enrolments / Enrolled Student (View)
--- User Defined tab (View)

Students

--- Billing tab

Parents

Parent Records

Parents (View)

Parent Accounts

--- Account Details tab (View)

Enrolled Parents

Enrolments

Enrolments/Enrolled Parent (View)

Parent Addresses

Parent Records

Parents (View)

Enrolled Parent Addresses

Enrolments

Enrolments/Enrolled Parent (View)

Student Medical General

Medical Records

Student Medical (View)
--- Immunisations tab (View)
--- Practitioners tab (View)
--- Supplementary Info tab (View)
--- Asthma Management tab (View)

Student Medical Notes

Medical Records

Student Medical (View)
--- Notes tab (View)

Student Medical Confidential Notes

Medical Records

Student Medical (View)
--- Confidential Notes tab (View)

Student Medical Conditions

Student Medical Conditions Attachments

Student Medical Conditions Medication

Student Medical Conditions Notes

Medical Records

Student Medical (View)
--- Medical Conditions tab (View)

Student Medical Illness

Student Medical Illness Note

Medical Records

Student Illness/Daily Log (View)

Student UD Areas

Student Records

Students
--- UD Areas tab (View)

Role Permissions

Role Assignments

User Assignments

User Permissions

Administration

User Maintenance (View)

Employee Work Schedule Days

For Payroll-enabled Schools:

Payroll

Employees (View)
--- Payroll Details tab (View)

For non-Payroll-enabled Schools:

Employee/HR

Employees (View)
--- Work Schedule tab (non-payroll coys) (View)

Display Filters

The program opens at the current date by default and displays data from all Sources.

You can use the filters at the top of the grid to manipulate which data appears onscreen. You can filter the data by:

Date Range
Source
Company
Type
Product

The search function allows filtering results within the selected date range by Entity Code, Reference, Updated By, and Remote Address.

Change Logs Grid

Each Change Log Entry row includes a 'View' action that opens the detailed change record information.

The system logs a change when a user clicks the ‘Save’ button in the Source program area.

The Change Logs Grid displays these columns:

Grid Column

Description

Source

The Source of the program where the change was made, from the following areas:

Employees
Student Absences
Students
Absentee Reasons
Persons
Enrolled Students
Parents
Enrolled Parents
Parent Addresses
Enrolled Parent Addresses
Student Medical General
Student Medical Notes
Student Medical Confidential Notes
Student Medical Conditions
Student Medical Conditions Attachments
Student Medical Conditions Medication
Student Medical Conditions Notes
Student Medical Illness
Student Medical Illness Notes
Student UD Areas
Role Permissions
Role Assignments
User Assignments
User Permissions
Employee Work Schedule Days

Company

The Company code of where the change was made, where you have multiple companies set up.

To view Role Permissions, Role Assignments, Users Assignments and User Permissions, select ‘No Company, N/A’ or ‘All Companies’ in the ‘Company’ filter.

Entity Code

The Entity Code of the Student Record, Parent Record, Employee Record, Person Record or User Account for which the change has been made.

Type

The type of change:

Insert
Update
Delete
Base Record
Validate

Product

The product in which the change was made:

API - The TASS API system
ASR - Attendance Self Registration
ISR - Illness Self Registration
PL - Parent Lounge
PRS - Change made by TASS
TASS - TASS.web
TK - Staff Kiosk

This column references 'TK - Teacher Kiosk'. From Version 53 'Teacher Kiosk' was renamed 'Staff Kiosk'.

Reference

Some Source areas have their own reference codes which indicate further information about the change.

Source	Product	Reference Code - origin of the change
Employees	Null	No product or reference information is listed for Employee updates. Click the ‘View’ link for details.
Student Absences	ASR	DEPART - a departing/Early Departure entry was made through the Attendance Self Registration portal. LATE - a Late Arrival entry was made through the Attendance Self Registration portal. RETURN - A returning entry was recorded through the Attendance Self Registration portal.
	PL	PLACK - Parents have acknowledged the absence in Parent Lounge.
	TASS	ABSENT - a change was made in the Student Absence Entry program. ABSLET - when 'Update Parent Notified to Yes' option is ticked and letters printed in Absentee Letter Merge program. BEDIT - a change was made to recurring absences in the Bulk Absentee Entry program. BENTRY - a change was made in the Bulk Absentee Entry program. DAIINQ - a change was made in the Daily Inquiry program. PLNOTI - a change was accepted through the Notifications from Parent Lounge program. SMSNOT - SMS was sent through the Generate/Send SMS Notifications program. STUATT - a change was made in the Student Attendance program 'Absences' tab.
	TK	CLROLL - a change was made through Class Rollcall in Staff Kiosk.
Students	API	IDMAPI - a change was made through the Identity Management API.
Students	TASS	ADVYGR - when the Advance Student Year Groups program is run. ENTDOL - change was made through the Enter DOL for Seniors program. PHOTO - a change to the Student Image was made in the Bulk Image Upload program or in the Student Record. Audit records for photos are available from TASS software version v01.2026.01.200 onwards. SBGRID - a change was made in the Student Billing Grid program. SCLIC - a change was made in the Student Cafe Licences program. STGRID - a change was made in the Students Grid Entry program. STUD - a change was made in the Student Record program. TFPAST - when the Transfer Students to Past program is run. TFCURR - when the Transfer to Current program is run. UPLAPI - a change was made through the Data Upload Utility API. UPLOAD - a change was made through the Data Upload Utility program.
Absentee Reasons	TASS	ATTREA - a change was made to an attendance reason in the Attendance Setup program. Audit records for absentee reasons are available from TASS software version v01.060.10.200 onwards.
Persons	TASS	No product or reference information is listed for Person-related updates. Click the ‘View’ link for details.
Enrolled Students	API	ENRAPI - a change was made through the Online Enrolments API.
Enrolled Students	TASS	ENGRID - a change was made in the Student Enrolments Grid program. ENRAPP - a change was made through the Online Enrolments Applications program. ENROL - a change was made in the Enrolled Student program. PARENT - a 'Move' change was made on the Parent Record. REINST - a change was made in the Reinstate an Enrolment program. TFRCUR - when the Transfer to Current program is run. UPLOAD - a change was made through the Data Upload Utility program. WSHEET - a change was made in the Enrolments Worksheet program.
Parents	TASS	BPAYPA - a change was made to Parent BPay parameters. ENTDOL - a change was made through the Enter DOL for Seniors program. FLGTRN - change was made through the Flag Transactions program. GLNAME - a change was made in Community Plus through the Display Names Setup program Global Update. IDMAPI - a change was made through the Identity Management API. PARENT - a change was made on the Parent Record. PAGRID - a change was made through the Parent Grid Entry program. PARLIC - change was made through the Parent Lounge Licences program. RECEIP - change was made through the Receipts program. REMIND - when the Overdue Reminders program is run with 'Update Reminder Level' ticked. TFRCUR - a change was made through the Transfer to Current program. UPDPL - Occupations change was accepted through the Updates from Parent Lounge program. UPLUTL - a change was made through the Data Upload Utility program.
Enrolled Parents	TASS	ENRAPP - a change was made through the Online Enrolments Applications program. ENROL - a change was made to the General or Parent UD tabs in an Enrolled Parent Record. ENRPAR - New Enrolled Parent details were added. GLNAME - a change was made in Community Plus through the Display Names Setup program Global Update. PARENT - a 'Move' change was made on the Enrolled Parent Record. REINST - a change was made in the Reinstate an Enrolment program. TFRCUR - a change was made through the Transfer to Current program. UPLUTL - a change was made through the Data Upload Utility program.
Parent Addresses	TASS	BULKAV - when the Bulk Address Validation program is run. COMM - a change was made to the Deceased field in Community Plus. PARENT - a change was made to an address on the Parent Record. UPDPL - a change was accepted through the Updates from Parent Lounge program. UPLUTL - a change was made through the Data Utility Upload program.
Enrolled Parent Addresses	TASS	ENROL - a change was made to the Address tab in an Enrolled Parent Record.
Student Medical Student Medical General Student Medical Notes Student Medical Confidential Notes Student Medical Conditions Student Medical Conditions Attachments Student Medical Conditions Medication Student Medical Conditions Notes	TASS	SMCATT - a change was made to Student Medical Conditions Attachments. SMCGEN - a change was made to Student Medical Conditions General. SMCMED - a change was made to Student Medical Conditions Medication. SMCNOT - a change was made to Student Medical Conditions Notes. STMCNO – a change was made to Student Medical Confidential Notes. STMCNU - a change was made to the Student Medical Confidential Notes Upload. STMEPL – a change was made to Student Medical Update from Parent Lounge. STMNOT – a change was made to Student Medical Notes. STMNOU – a change was made to the Student Medical Notes Upload. STUDMED – a change was made to Student Medical General.
Student Medical Illness Student Medical Illness Notes	TASS	STMILL – a change was made to the Student Illness record. STMILN – a change was made to a Student Illness record in the 'Illness Notes' field.
	ISR	STMISR – a change was made to the Student Illness record.
Student UD Areas		STUD - a change was made in the ‘Students’ screen. ENROL - a change was made in the ‘Enrolled Students’ screen. UPGRID - a change was made in the ‘Students Enrolments Grid’ screen. UPLOAD - a change was made through the Students ‘Upload UD Areas Data’ program or the Data Utility Upload program. UPLAPI - a change was made through the Data Upload Utility API. TFRCUR - a change was made through the ‘Transfer to Current’ program. UPDPL - a change was accepted through the 'Updates from Parent Lounge' program.
Role Permissions Role Assignments User Assignments User Permissions	TASS	No reference information is listed for user-related updates. Click the ‘View’ link for details.
Employee Work Schedule Days	TASS	INDIV - A Work Schedule was modified on the ‘Payroll Details’ tab of the Employee Record in TASS.web Payroll HRM > Payroll > Employee Information > Employees and TASS.web Payroll HRM > Employee/HR > Employee Information > Employees. GRID - A Work Schedule was modified in the 'Work Schedules Grid’ program in the toolbar of the ‘Payroll Employees List’ screen in TASS.web Payroll HRM > Payroll > Employee Information > Employees. Audit records for employee work schedules are available from TASS software version v01.060.10.200 onwards.

Update By

Where the change has been made by a TASS.web user, their code will display.

Update On

The date and time that the change was made.

Remote Host,
Remote Address,
HTTP User Agent

Details of the connection of the user.

Action

Click ‘View' to see the ‘Change Log Details’ screen of a change record.

Change Log Details Screen

Access the ‘Change Logs Grid Details' screen by clicking the ‘View’ link in the Action column.

This screen shows further information about the change.

There are separate columns for ‘Current’ and ‘Previous’ data, with edited fields highlighted by showing their field names in red.

Click ‘Close’ to return to the ‘Change Logs Grid’ screen.

Printing Change Logs

The ‘Print’ button at the top right generates an Excel .xlsx file listing the entries shown in the grid.