BH - Generate Lost Book Charges

This program will create charges on the parent ledger (in the Parent Accounts module) for students who have not returned books. It will create a separate charge for each lost book on the parent account.

It uses the fee code that is setup using program Book Hire > Setup Information > Book Hire Setup on the 'Parameters' tab in the 'Generate Lost Book Charges' field.

The transactions on the parent account will include a comment with the lost book's title.

Important!

This program is only available if 'Integrate to Parent Account Ledger' is set to 'Yes' using program Student Admin > Book Hire > Setup Information > Book Hire Setup.

Use the filters on the 'General' tab to select the books which are to be updated as lost.

The system will then display a list of all books that are to be processed and updated to a status of 'Lost'. Use the 'Delete' button to remove any book from the processing list. Use the 'Do Not Charge' checkbox to waive the lost charge for individual book loans. Clicking the 'Go' button at the bottom of the list will then process the book loan records that are currently displayed on the screen.

Fields that require a further explanation – 'General' tab
Year Group	Use this field to generate lost book charges for all students in a particular year group (or year groups) with books that have not been returned. Leave this blank to generate charges for all borrowers. The 'Year Group' is a multi-select field. Holding down the 'Shift' key while clicking on your options enables a range selection, holding down the 'Ctrl' key allows individual selection of additional fields.
Form Class	Use this field to generate lost book charges for all students in a particular form class with books that have not been returned. Leave this blank to generate lost book charges for all students.
PC/Tutor Group	Use this field to generate lost book charges for all students in a particular pastoral care/tutor group (or groups) with books that have not been returned. Leave this blank to generate lost book charges for all students. The 'PC/Tutor Group' is a multi-select field. Holding down the 'Shift' key while clicking on your options enables a range selection, holding down the 'Ctrl' key allows individual selection of additional fields.
Book Loan Date	The date picker 'Calendar' icon displayed in this field allows the entry of a date range, e.g. All books with a loan date between 01/01/09 and 31/12/09. If you want to generate lost book charges for all books for all students leave this blank.
Billing Date	This is the date that will be used as the transaction date in Parent Accounts. It will automatically determine the account year and period.
Book Category	Use this field to include or exclude books of certain categories.  The Book Categories field is useful to filter out certain books that have special loan periods.
Book Title	Use this field to filter the search down to an individual book.