ACP - Post Period Activity

This program creates General Ledger journal batches for all processing in the Accounts Payable Ledger since this program was last run, and passes these journal batches to the G.L.

It would normally be an 'end of month' procedure to run this program, however, it may be run more often if required.

Important!

AP transactions cannot be edited after this posting has been run.

You will need to ensure that all invoices and credits for the period you need to post are fully distributed.

If there are undistributed invoices, an 'Error – undistributed Invoices exist' message will display. Click on the 'Invoices' action link to go to the 'Invoices' search screen. Search for the 'Undistributed Invoices Only' and rectify.

Follow the same procedure for undistributed credits.

The following journals are created by this program:

Purchases Journal (Invoices)

            DR                    Expense Accounts

            DR                    (GST if applicable)

                        CR                    Creditors Control

Purchases Journal (Credits)

            DR                    Creditors Control

                        CR                    Expense Accounts

                        CR                    (GST if applicable)

Cash Payments Journal

            DR                    Creditors Control

                        CR                    Cash at Bank

The periods that require posting will be displayed on the screen.

Click on the 'Post' link in the 'Action' column next to the appropriate period, to initiate the post.

To post all transactions for the selected period, leave the 'Users' dropdown list blank. Alternatively, you can select one or more 'Users' from this dropdown list to post transactions that were entered by these users only.

For example, your school has an approval process in place where the Business Manager or Accountant checks unposted invoices entered by each 'user' before they are posted. Once the invoices are checked the posting is done by 'user'.

Click on the 'GO' button to post.

A posting report will be created detailing the General Ledger accounts affected by this posting.