ACP - Electronic Payments
Overview
The TASS.web Accounts Payable ‘Electronic Payments’ program allows you to search, print, view and edit electronic payments.
Viewing and Editing Electronic Payments
Electronic Payment Search Screen
This screen provides the facility to search for electronic payments using various search fields. Click the 'GO' button (or press 'Enter') to do the search and display the 'Electronic Payment List' screen with the matching records.
Important!
If you start your search without entering any selection criteria and have more than 1000 EPs on your system the 'Electronic payment List' will only display the first 1000 records. You should look at narrowing your search by entering search criteria such as year and/or period.
Electronic Payment List Screen
This list screen displays the electronic payments matching your search criteria initially sorted by supplier code.
The records on this screen can be reordered by clicking on the heading links provided.
You can print this list by clicking the 'Print' icon in the toolbar to display the 'Print Options' screen where you can export the list to a file. Various sorting and formatting options are displayed and you can select the type of file and layout you wish to use. Click on 'Run' to create the file.
Click on the 'View' or 'Edit' Action link to access the electronic payment.
The security permissions assigned to the user will determine if all these links are available.
Electronic payment will be fully applied when the unapplied amount displayed at the bottom of the grid is zero.
Cancelling Electronic Payments
From the 'Electronic Payment List' screen, click on the 'Edit' action link for the required electronic payment.
Click on the 'Cancel' icon in the toolbar. The 'Reason for Cancellation' window displays.
'Reason 1' is a mandatory field. Type in the reason and add more information in the 'Reason 2' field if necessary.
Click on the 'Save' button to complete the cancellation. The message 'EP cancellation was successful' will display. Click 'OK' to accept.
Important!
If you are cancelling an EP that has not yet been posted, then the process will force the 'Date of Cancellation' to be the same as the original EP Date. This is to ensure that the Cashbook reversal entry occurs in the same period as the original EP.