Types (Setup)
Overview
The Staff Kiosk Pastoral Care > Types (Setup) program is used to define the Pastoral Care Types available to staff when logging PC Entries in Staff Kiosk Pastoral Care > PC Entries.
Examples of Types
Type | Subject Flag | Extra Curricular Flag |
|---|---|---|
Class/Curriculum | Y | N |
Sport/Extra Curricular | N | Y |
Playground | N | N |
Community | N | N |
It is important to understand the difference between Conducts and Types.
A Type is the highest level of categorisation for a PC Entry.
There should only be a relatively small number of Types, whereas most schools would set up many Conducts.
One Type (and only one) must be set up with the 'Subject Flag' of 'Yes'. When a teacher logs a PC Entry and selects this Type (with the 'Subject Flag' set to 'Yes'), they must select one of the student's subject classes. This effectively links the PC Entry to a subject for use in data analytics.
One Type (and only one) must be set up with the 'Extra Curricular Flag' of 'Yes'. When a teacher logs a PC Entry and selects this Type (with the 'Extra Curricular Flag' set to 'Yes'), they must select one of the student's Extra Curricular Activities and Team/Level. This effectively links the PC Entry to an Extra Curricular Activity for use in data analytics.
For examples of Conducts, refer to the 'Conduct (Setup)' documentation.
User Security Permissions
Access to this program is controlled by the ‘Types (Setup)’ security point in the Pastoral Care section of TASS.web System Admin > Users > Portal Security Permissions for Staff Kiosk. Contact your school’s TASS System Administrator for access.
Types List Screen
The 'Types (Setup)' screen displays a list of the pre-existing Pastoral Care Types in your system and the following details:
Code
Description
Subject Flag
Extra Curricular Flag
View in Parent Lounge
View in Student Orbit
Action
Select the 'Edit' icon to edit an existing Pastoral Care Type.
Select the 'Delete' icon to delete an existing Pastoral Care Type.
A Type can only be deleted where no existing Pastoral Care entries have used this Type.
Select Print to export the Types list (PDF, Excel® or Word®).
Creating a New Type
Select ‘+ New’ to display the ‘Add Type' screen and select '+Submit New’ to save the record to the database.
Fields that require further explanation | |
Code | A mandatory field that requires a unique 3-digit alphanumeric code used to define the Pastoral Care Type. |
* Description | A mandatory field that requires you to enter a brief description of the Pastoral Care Type. Up to 60 characters. |
* Subject Flag | Only one Type can be set up as the 'Subject Flag' linked Type. When a staff member logs a PC Entry and selects this Type (with the 'Subject Flag' set to 'Yes'), they must select one of the student's subject classes. This effectively links the PC Entry to a subject for use in data analytics. The 'Analytics' section of the Staff Kiosk Student Profile displays a tally of PC Entries for the semester or term, covering both subject and non-subject entries. It uses green, yellow, and red indicators to represent positive, neutral, and negative entries. |
* Extra Curricular Flag | Only one Type can be set up as the 'Extra Curricular Flag' linked Type. When a staff member logs a PC Entry and selects this Type (with the 'Extra Curricular Flag' set to 'Yes'), they must select one of the student's Extra Curricular Activity Groups inlcuding their Team/Level. This links the PC Entry to an extracurricular activity for viewing in the Staff Orbit app. |
* View in Parent Lounge | Select ‘Yes’ if this Type should display in the Pastoral Care section in Parent Lounge. Pastoral Care records will only display in Parent Lounge where both the ‘Type’ and the ‘Conduct’ of the entry are flagged as ‘Yes’. |
* View in Student Orbit | Select ‘Yes’ if this Type should display in the Pastoral Care section of the Student Orbit app. Pastoral Care records will only display in the Student Orbit app where both the ‘Type’ and the ‘Conduct’ of the entry are flagged as ‘Yes’. The Student Orbit app is still being developed. Refer to the 'Student Orbit App' page on the TASS website for details, or contact TASS Licencing to enquire about getting Student Orbit for your school. |
Automatic Notifications | Use this section to indicate staff who will be notified when a Pastoral Care Entry is logged using this Type. Notification options include Email, SMS, and Notifications. The email sent to staff will contain a link that, when clicked, will automatically redirect the user to the relevant 'Pastoral Care Entry' screen in Staff Kiosk. Example Alan Johnstone has added a Pastoral Care Entry for Elizabeth Lilac Walker at 09:54 AM on 09/04/2026. Click here to review this Pastoral Care Entry This is an automated email. Please do not reply This email was intended for youremail@school.edu.au Best Regards Alan Johnstone |