Running Hold Payments Processing in TASS.web Accounts Payable
This guide explains how to add an approval step between the entry of Accounts Payable invoices and the start of the payment cycle. It also details the procedure for completing the Accounts Payable invoice approval workflow in TASS.web Finance > Accounts Payable.
Setup Steps
Step | Menu Path | Details | ✅ |
1 | TASS.web Finance > Accounts Payable > Setup Information > Accounts Payable Setup on the 'Hold Payments' tab. | On the 'Hold Payments' tab, create a new 'Hold Payments' type called 'Unapproved'. | 🔲 |
2 | TASS.web Finance > Accounts Payable > Supplier Information > Supplier Grid Entry | On the ‘Process’ tab, select ‘Hold Pay Code', then 'GO’. Set all active suppliers to have a default 'Hold Pay Code' of 'Unapproved'. Use the 'Fill Down' button. | 🔲 |
3 | TASS.web Finance > Accounts Payable > Supplier Transactions > Invoices. | If you have unpaid invoices already in the system and you want to include them in the new approval methodology, edit the 'Hold Pay Code' on each invoice. Otherwise, allow these to flow through the payment cycle as they used to, and introduce the hold payment system for new invoices only. | 🔲 |
4 | TASS.web Finance > Accounts Payable > Setup Information > Accounts Payable Setup on the ‘Parameters’ tab. | On the 'Parameters' tab, change 'Use Hold Payments Processing' to 'Yes'. | 🔲 |
5 | TASS.web System Admin > Users > User Maintenance or TASS.web System Admin > Users > Security Role Permissions. | Enable security point 'Invoices Hold Payment' for the user or group of users who will be allowed to change an invoice statement from 'Unapproved' to 'No – Do not hold payment'. Important! All new invoices entered into the system from now on will have a payment code of ‘Unapproved’. | 🔲 |
Procedure Steps
Step | Menu Path | Task | ✅ |
1 | TASS.web Finance > Accounts Payable > Supplier Transactions > Invoices. | Select 'Unpaid Invoices Only'. | 🔲 |
2 | TASS.web Finance > Accounts Payable > Supplier Transactions > Invoices. | On the 'Invoice List' screen in the 'Action' column, click on 'Hold' for any invoice that you want to change from 'Unapproved' to 'No – Do not hold payment'. Change the 'Hold Payment' flag accordingly and click the 'Save' button. That invoice is now released and will appear on the payment calculator when it is due for payment. To get a list of all unapproved invoices, use TASS.web Finance > Accounts Payable > Supplier Transactions > Invoices and select 'Unpaid Invoices Only' and 'Unapproved Invoices Only'. Click on the 'Print' button to produce a report. | 🔲 |
3 | TASS.web Finance > Accounts Payable > Payment Cycle > Payment Calculator. | Process payments using TASS.web Finance > Accounts Payable > Payment Cycle > Payment Calculator as normal. Invoices that have been changed from 'Unapproved' to 'No – Do not hold payment' will appear in the payment calculator when the due date is less than 'Invoice Due Date Cut-off'. | 🔲 |