PR - Accrual Transactions Report
Accrual Transactions Report Overview
This is a multi-purpose program that allows you to generate a report providing accrual transactional history for the payroll. It can be used to provide:
- Details by employee — for a designated date range (e.g. analysis of all sick leave taken during the current pay year).
- Summary by employee — for a designated date range.
This report/export has extensive options that can be selected at run-time. These selections can be saved as your own report 'Configuration' profiles. A report 'Configuration' that you create can't be accessed by another user and vice versa. This is because each 'Configuration' is dependent on the individual user's security permissions that determine the fields that can be included.
To use a previously saved report configuration, select it from the 'Use a Previously Saved Configuration' picklist and click 'Next'.
The 'Use a previously saved configuration' picklist will only be available if a saved configuration exists.
To create a new configuration, click the 'Next' button without selecting an option from the 'Use a Previously Saved Configuration' picklist.
Enter your runtime options for the program.
To save the runtime options that you have entered as a re-usable report configuration, enter a meaningful description into the 'Save this Configuration as' field on the 'Process' or 'Print' tab.
You can delete a report configuration by selecting it from the picklist, clicking the 'Next' button, and then clicking the 'Delete' option.
You can modify an existing configuration by selecting it, making the necessary changes to the run-time options, then clicking 'GO' on the 'Process' or 'Print' tab. You need to ensure the 'Save this Configuration as' field is populated with the report configuration name. This field is populated automatically when an existing configuration is selected.
General/Payroll Details/Transaction Searching Tabs
The report can be run using various selection options (filters) that are available on the 'General', 'Payroll Details' and 'Transaction Searching' tabs.
Enter your 'Search Criteria' into these tabs to filter the data produced in the report. By default, the transactions returned on this report are for the immediate past 365 days; however, this can be changed on the 'Transaction Searching' tab.
The date picker 'Calendar' icon displayed in various date fields allows the entry of a date range, e.g. All employees with a start date between 01/07/10 and 30/07/11.
Many fields on the 'General', 'Payroll Details' and 'Transaction Searching' tabs (with an orange drop-down list indicator) allow multiple selections. Holding down the 'Shift' key while clicking on your options permits a range selection, holding down the 'Ctrl' key enables selection of discrete (individual) criterion.
Print Tab
This 'Print' tab allows you to choose the technology that will be used to display the report. The 'Formatting Options' are Adobe® PDF Reader, Microsoft Excel® or Microsoft Word®.
Sorting options are also available on the left side of the screen.
The right side of the screen enables selection of a range of formatting options specific to your choice of the technology used. These options include 'Show Table Borders' and 'Alternate Row Colours'.
The 'Alternate Row Colours' option significantly improves the readability of the report.
Both of these options are available in Adobe® Reader (Portable Document Format) and Microsoft Word®. Microsoft Excel® includes neither of these options.
Important!
You will only be able to run the report for payrolls that you have been granted access to. The 'Payroll Number' drop-down list on the 'Payroll Details' tab will only display the payrolls that you have been granted access to.
Report Layouts Options
| Fields that require further explanation | |
|---|---|
Transaction Details by Pay Period | Use the radio button to produce the report by employee by accrual type (quantity, rate and total). |
Accrual Code Totals by Employee | Use the radio button to produce the report showing details by accrual type, then by employee (quantity and amount). |
Transaction Details Records | Use the radio button to produce the report showing employee details together with all data fields on the accrual transactions. Use the 'Export to Excel' option as this layout option is suitable for Excel®. |
Click the 'GO' button to generate your report.