PAC - Transactions by GL Account
Overview
The Transactions by GL Account program enables you to generate a report based on the transactions that have been posted to General Ledger that originated in Parent Accounts. Users can specify an individual 'Account Code' and 'Date Range' from which the report will be generated.
This report/export has extensive options that can be activated via run-time settings. These settings can be saved as your own report 'Configuration' profiles. A report 'Configuration' that you create can't be accessed by another user and vice versa. This is because each 'Configuration' is dependent on the individual user's security permissions that determine the fields that can be included.
To use a previously saved report configuration, select it from the 'Use a Previously Saved Configuration' picklist and click 'Next'.
The 'Use a previously saved configuration' picklist will only be available if a saved configuration exists.
To create a new configuration, click the 'Next' button without selecting an option from the 'Use a Previously Saved Configuration' picklist.
Enter your runtime options for the program.
To save the runtime options that you have entered as a re-usable report configuration, enter a meaningful description into the 'Save this Configuration as' field on the 'Process' or 'Print' tab.
You can delete a report configuration by selecting it from the picklist, clicking the 'Next' button, and then clicking the 'Delete' option.
You can modify an existing configuration by selecting it, making the necessary changes to the run-time options, then clicking 'GO' on the 'Process' or 'Print' tab. You need to ensure the 'Save this Configuration as' field is populated with the report configuration name. This field is populated automatically when an existing configuration is selected.
General Tab
Enter the 'Search Criteria' into the 'General' tab to filter the data produced in the report.
Four different types of reports can be generated, including 'Charges', 'Credits'. 'Fee Receipts' and 'Sundry Receipts'. Indicate the 'Report Type' by selecting from the radio buttons displayed.
A default 'Starting Date' and 'Ending Date' will automatically be entered upon entry but can be overridden.
Instead of nominating an individual Account Code, wildcards can be used in the 'Account Code' field. Alternatively, refine your search by using the Account Code Segment filters provided.
Print Tab
Formatting Options
Choose the 'destination' of the report. This can be to Adobe® PDF viewer, Microsoft Excel® or Microsoft Word® or a screen with hyperlinks.
Show Table Borders and Alternative Row Colours | The 'Table Borders' and 'Alternate Row Colours' options can enhance the readability of the report but are not available if the listing destination is Excel®. |
Report Title
This field can be used to enter an alternative name for your report.
Click 'GO' to generate your report.
Save this Configuration as
If this field is populated with a value and you click 'GO', the current report/export settings will be saved using the configuration name entered in this field.