How to Setup an Employee With Portable Long Service Leave

This guide is suitable for use where a new employee is entered, and the employee has a portable Long Service Leave entitlement that needs to be recognized.

Important! This guide is only suitable for use where no pay runs have been processed for the new employee.

Enter the new employee record as usual.

Use program Payroll > Employee Information > Employees to view the employee's record then go to the 'Accruals' tab.

a. Click the 'New' button and add a record using Accrual Code 'LSN' (Long Service Leave Non-current) as follows:

Accrual Code	LSN
Commencement Date	Enter the start date of the employee's Long Service Leave entitlement. Important! This is an earlier date than their actual start date at your school.
Comment	Enter a relevant comment eg: “Portable Long Service Leave commencement date”.

b. Click the 'New' button again and add a second record using Accrual Code 'LSC' (Long Service Leave Current) as follows:

Accrual Code	LSC
Commencement Date	Enter the start date of the employee's Long Service Leave entitlement. Important! This is an earlier date than their actual start date at your school.
Comment	Enter a relevant comment eg: “Portable Long Service Leave commencement date”.

During the first pay run in which the new employee will be paid, use program Payroll > Pay Run Preparation > Timesheets to enter their portable Long Service Leave entitlement as follows:

On the 'Accruals' tab, click the 'New' button and enter their entitlement balance as follows:

Accrual Code	Either LSN or LSC Important! You will need to determine this based on the new employee's years of service since the Commencement Date of their Long Service Leave entitlement.
Tran Type	3 – Adjustment
Quantity	Enter their Entitlement Balance noting the unit of measure displayed beside this field.
Description	Enter some relevant details eg: “Portable Long Service Leave balance”