How do I refund an enrolment deposit for an Enrolled Student who did not start?
To refund an enrolment deposit before the start date, follow these steps:
You may need to do this if a parent withdraws their child before the start date.
Step | Menu Path | Details | ✅ |
|---|---|---|---|
1 | TASS.web Student Admin > Enrolments > Enrolment Information > Enrolments. | Search for the enrolment record, and select 'Edit' beneath the Enrolled Parent Summary Information section. On the Enrolled Parent Record, go to the ‘Receipt Details’ tab and click ‘Add Receipt’. Create a negative receipt here that is a carbon copy of the original deposit receipt. Creating a receipt here in the enrolled parent record will not generate a financial transaction in TASS. However, it will remove this student's deposit from the Student Deposit Report. | 🔲 |
2 | Your School’s Online Banking System | Next, you will need to manually process a refund for these parents in your school’s online banking system. | 🔲 |
3 | TASS.web Finance > General Ledger > Cash Book > Bank Charges and Credits. | Reconcile this refund by creating a cash book journal to reconcile the bank transaction. Use the same enrolment receipt general ledger account. Once this has been completed, you should be able to complete your bank reconciliation for this transaction by matching your refund with your cash book journal. | 🔲 |
