DoE Financial Questionnaire Preparation Checklist

This checklist helps schools gather the financial data needed to complete the Australian Government Department of Education’s (DoE’s) Financial Questionnaire (FQ).

Before completing this checklist, it is important to familiarise yourself with the Financial Questionnaire documentation on the SchoolsHUB website.

Step	Menu Path	Details	✅
1	TASS.web Finance > General Ledger > Setup Information > General Ledger Setup on the 'Group Codes' tab.	Create Group Codes for each DoE FQ Item Code that is required for the questionnaire.	🔲
2	TASS.web Finance > General Ledger > Account & Journal Info > Accounts Grid Entry.	Use the Accounts Grid (Chart of Accounts) to enter a Group Code for each GL Account required for reporting in the questionnaire. Selecting the 'Active Accounts Only' checkbox will exclude any accounts that are not currently being used.	🔲
3	TASS.web Finance > General Ledger > Account & Journal Info > Accounts.	To generate the report grouping GL Accounts and their pre-close balances by the DoE FQ Item Code, follow these steps: Use the Accounts program to run an ‘Accounts List'. Important! Untick the 'Active Accounts Only' option to ensure all accounts are included in the report. On the 'Accounts' filter page, in the 'Ledger Search’ section, select the 'Year' to base the report on, then click 'GO'. Once the accounts are displayed on the screen, click the 'Print' button at the top. On the 'Print Chart of Accounts' screen, select the Layout Option 'Summary by Group Code – Pre Close' and click 'Run'.	🔲