CP - Community Reports

Overview

The TASS.web Community > Community Reports program allows you to produce a report identifying either current, enrolled or past students who:

Have parents who are past students.
Have grandparents who are past students.
Have great grandparents who are past students.
Have great, great grandparents parents who are past students.
Have great, great, great grandparents (and beyond) who are past students.

The report will display:

The years in which past students attended the school, e.g. A student's Great Grandparent attended the school between 1972 and 1980
The house that the relative was in.

The report can be run in one of three modes:

Student Ancestry Report (for current students).
Enrolment Ancestry Report (for future students).
Past Student Ancestry Report (for past students).

Student Mode Search

Use any combination of fields on the 'Parent', 'Parent UD', 'Student', 'Student UD' or 'Person UD' tabs to select the students to include in your report.

Enrolment Mode Search

Use any combination of fields on the 'General', 'Status', 'Student UD', 'Parent (Current) UD', 'Parent (Enrol) UD' or 'Person UD' tabs to select the students to include in your report.

The 'Parent (Current) UD' tab is available to use for 'Enrolled Parents' who are also 'Current Parents'. The use of the (Current) and (Enrol) UD tabs is mutually exclusive. Therefore, when the 'Parent (Current) UD' tab is being used to filter your search, you should leave the 'Parent (Enrol) UD' tab clear (and vice versa).

Past Student Student Mode Search

Use any combination of fields on the 'General' or 'User Defined' tabs to select the past students to include in your report.

Print Tab

This 'Print' tab is used to format the report.

Relationships

Exclude Relationship Tags

This field would be used to exclude records from your report where relationships to family members are linked by 'Relationship Tags' such as Step-Parent or Guardian.

Relationship Tags are set up in TASS.web Community > Setup Information in 'Relationship Tags'. Relationship Tags are then applied to people using TASS.web Community > People > Relationships.

Sort By

The default option is for the report to sort by 'Surname'.

Alternatively, you can elect to sort by 'Year Group'.

Formatting Options

Choose the 'destination' of the report. This can be to Adobe® PDF viewer, Microsoft Excel®, Microsoft Word® or a screen with hyperlinks.

The 'Screen with Hyperlinks' format is best if you need to 'drill-down' to further information.

Show Table Borders and Alternate Row Colours

The 'Table Borders' and 'Alternate Row Colours' options can enhance the readability of the report but are not available if the listing destination is Excel®.

Groups Generations

Use this field to group each student into 5 possible categories:

Students containing 1 Generation of Past Students.
Students containing 2 Generations of Past Students.
Students containing 3 Generations of Past Students.
Students containing 4 Generations of Past Students.
Students containing 5 + Generations of Past Students.

Page Break by Groups

The default is to have no page break after each generation.

Tick this box to include a page break before each generation group is printed.