How to Process Paid Parental Leave

Where a School is required to pay an employee Paid Parental Leave in accordance with the new National Scheme, use this guide to setup a Paycode for Paid Parental Leave, and to process the payment to an employee.

1. Create a Paycode for 'Paid Parental Leave'

Using program Payroll HRM > Payroll > Setup Information > Payroll Setup on the 'Paycodes' tab.

Paycode Number	Normally a code in the 200 - 299 range.
Group	LVE - Leave.
Description	Paid Parental Leave.
Abbreviation	A shortened description – maximum 10 characters.
Tax Equation Flag	B – Before Tax Subject to PAYG Tax.
Multiplier	This should be setup with the Hourly Rate of pay applicable to Paid Parental Leave. As at January 2011, the Minimum Wage is $570.00 for a 38 hour week so you would enter the hourly rate of $15.00.
Tax at Marginal Rate	Unchecked.
Rate Code	For this paycode you need to select: '0 = Rate Amount is manually entered'.
General Ledger Account	It would be a good idea to have a separate GL account for Paid Parental Leave.

Paycode Parameter Options

Fields that require further explanation
Print on Pay Envelopes	Checked.
Included on Superannuation Gross	Unchecked. PPL is excluded from SGC Superannuation.
Accrue Leave on Hours/Days Paid	Unchecked. Hours Paid do not attract additional Leave Accruals.
Attracts Annual Leave Loading	Unchecked.
Request History Details	Checked. This enables you to record dates of the leave when it is paid.
Banking Deduction	Unchecked.
Include Hours/Days in Review Trigger	Unchecked.
Apply Exception Checking	Unchecked.
Timesheet Entry Allowed	Checked.
PAYG Payment Summary Options	Leave all of the fields in this section of the screen fields blank.

2. Paying Paid Parental Leave

Go to program Payroll HRM > Payroll > Pay Run Preparation > Timesheets. From the List screen, click 'Edit' then click 'New' on the 'Normal Envelope' tab and enter as follows:

Paycode/Desc	Use the paycode setup for 'Paid Parental Leave'.
Hours/Units	Enter the Hours of Paid Parental Leave.
Start Date	Enter the start date for this PPL payment.
End Date	Enter the end date for this PPL payment.
Certified Leave	Y or N.
Description	Enter any specific details about this payment that you want to record for future reference.