How to Process Paid Parental Leave
Where a School is required to pay an employee Paid Parental Leave in accordance with the new National Scheme, use this guide to set up a Paycode for Paid Parental Leave, and to process the payment to an employee.
Step | Task | Details | ✅ |
1 | Create a Paycode for 'Paid Parental Leave' | Using TASS.web Payroll HRM > Payroll > Setup Information > Payroll Setup on the 'Paycodes' tab. Paycode Number | Normally a code in the 200 - 299 range. | Group | LVE - Leave. | Description | Paid Parental Leave. | Abbreviation | A shortened description – maximum 10 characters. | Tax Equation Flag | B – Before Tax Subject to PAYG Tax. | Multiplier | This should be setup with the Hourly Rate of pay applicable to Paid Parental Leave.
As at January 2011, the Minimum Wage is $570.00 for a 38 hour week so you would enter the hourly rate of $15.00.
| Tax at Marginal Rate | Unchecked. | Rate Code | For this paycode you need to select: '0 = Rate Amount is manually entered'. | General Ledger Account | It would be a good idea to have a separate GL account for Paid Parental Leave. |
Paycode Parameter OptionsFields that require further explanation |
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Print on Pay Envelopes | Checked. | Included on Superannuation Gross | Unchecked.
PPL is excluded from SGC Superannuation.
| Accrue Leave on Hours/Days Paid | Unchecked.
Hours Paid do not attract additional Leave Accruals.
| Attracts Annual Leave Loading | Unchecked. | Request History Details | Checked.
This enables you to record dates of the leave when it is paid.
| Banking Deduction | Unchecked. | Include Hours/Days in Review Trigger | Unchecked. | Apply Exception Checking | Unchecked. | Timesheet Entry Allowed | Checked. | PAYG Payment Summary Options | Leave all of the fields in this section of the screen fields blank. |
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2 | Paying Paid Parental Leave | Go to TASS.web Payroll HRM > Payroll > Pay Run Preparation > Timesheets. From the List screen, click 'Edit' then click 'New' on the 'Normal Envelope' tab and enter as follows: Paycode/Desc | Use the paycode setup for 'Paid Parental Leave'. | Hours/Units | Enter the Hours of Paid Parental Leave. | Start Date | Enter the start date for this PPL payment. | End Date | Enter the end date for this PPL payment. | Certified Leave | Y or N. | Description | Enter any specific details about this payment that you want to record for future reference. |
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